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Creating and Managing Teams

Teams basically is grouping of any number of learners in a classroom, whereas teamsets are the collection of teams in a classroom. As an instructor, you will now be able to create different teams and group them in the form of teamsets. Teams will have non-repeating sets of learners for a given teamset.

The following article will guide you on:

Accessing Teams tab

1. On the Dash homepage, click the classroom whose teamsets and teams you wish to access.

Teamsets and teams are classroom specific, i.e. learners of different classrooms cannot be added to a team.

2. Click the Teams tab.

3. You will be taken to the Teams page where you will be able to access teamsets and teams created for the classroom.

Creating teamsets

2. Click +New Teamset.

3. Type in the name of the teamset as per your requirement.

4. Click Create.

5. The teamset will be created and now you can create teams and assigning learners to those teams.

Creating teams and assigning learners to teams

1. Once you have created a teamset, then you can create multiple teams in it. For this, access the teamset and click +New Team.

2. Type in the name of the team as per your requirement.

3. Click Select a member dropdown and select the learner to add to the team.

Teams will have non-repeating sets of learners for a given teamset. This means that once you add a learner to a team in a particular teamset, you cannot add that leaner in any other team of the same teamset.

4. Learners can be added one at a time in a team.

5. Once you have added the required learners to the team, click Create to create the team with the selected set of learners.

6. Your team is ready with the required learners. You can share lesson resources with this set of team easily.

7. Similarly, you can add more teams to that team set. Keep in mind while selecting member for the new teams, the old team learners will not be available to choose from.

So, for instance, if a classroom have 5 learners and you create a teamset with two teams. If one team has 2 learners in it, then the second team can have a maximum of the remaining 3 learners. See the following screenshot:

Editing teamsets

2. Click the pencil icon to edit the title.

3. Edit the title of the teamset as per your requirement and click the tick mark or simply press the enter key.

Removing teamsets

2. Click the trash icon.

3. Click Yes to delete the teamset.

Once you delete a teamset, the associated teams will also get deleted.

Editing teams

2. Click on the team that you wish to make changes to.

3. The team will expand and you will be able to see the edit options as well as the members associated with that team. Click the pencil icon to rename the team.

4. Enter the required name and click the tick or simply press enter.

5. You can also add or remove a member from the team. To add a member, click Select a member dropdown and select the learner to add to the team. To delete an existing team member, click the trash icon infront of their name.

6. Keep in mind that you cannot add learners to a team if they are already added to another team in the same teamset.

7. You can add icon to a team by hovering over it and clicking the pencil icon.

8. Click Choose file to add an image from your system or simply drag and drop an image at the specified location.

9. Adjust the image between the given preview space. The image that is within the specified region will be cropped and used as the final image.

10. Click Submit.

11. The image will be added to your team and hopefully give more meaning to it :)

Removing learners from teams

2. Click to expand the required team.

3. Click the trash icon infront of the required learner.

4. The learner will be removed from the team. Similarly, you can remove more learners, except the last learner as a team should have at least one learner.

Once a learner is removed from a team, he/she can be added again in the same team or another team in that teamset.

Removing learners from a teamset

Once you remove a learner from a team, he/she is automatically removed from the teamset. Reason being that Teams will have non-repeating sets of learners for a given teamset. So to remove a learner from a teamset, simply remove the learner from the corresponding team in that teamset.

Removing teams from teamsets

A team cannot be removed if it is shared with one or more lesson.

2. Click to expand the team that you wish to remove from the teamset.

3. Click the trash icon infront of the team name.

4. A confirmation message appears. Click Yes to delete the team.

Once you delete a team, all its team members will be available for addition in any other team of that teamset.

5. A confirmation message appears; the team will be deleted.

Moving learners from one team to another within the same teamset

1. Access teamsets in the Teams tab and click the required team from which you wish to move the learners from.

3. Now, click on the team in the teamset to which you wish to move the required learners.

4. The learners that were removed from the earlier team will now show up for selection in the other team(s) of the teamset. Assign the required learner(s) to the new team.

5. This way you can move learners from one team to another within the same teamset.

Moving learners from one team to another between different teamsets

You can have a learner or same set of learners in different teams if those teams are in different teamsets. So, in case you need to have a learner in one team of a teamset and not in the other team of a different teamset, simply remove the learner from the required team in the corresponding teamset.

Sharing a lesson with team(s)

1. Create a lesson or edit it.

2. Click the Teams sub-setting.

3. Select the required teams with which you wish to share this lesson. The teams will be clubbed under their respective teamsets.

The lesson will be shared only with the selected teams and learners and not with the whole classroom users.

The Personlization setting (ability to share a lesson with teams & learners) will be disabled if a lesson is shared with more than one classroom.

4. Similarly, you can share the lesson with multiple teams.

5. The lesson will be shared with the respective teams once the lesson is published.

Sharing a lesson with individual learner(s)

1. Create a lesson or edit it.

2. Click the Students sub-setting.

3. Select the required students with which you wish to share this lesson. The teams will be clubbed under their respective teamsets.

The lesson will be shared only with the selected teams and learners and not with the whole classroom users.

The Personlization setting (ability to share a lesson with teams & learners) will be disabled if a lesson is shared with more than one classroom.

4. Similarly, you can share the lesson with multiple students.

5. The lesson will be shared with the respective teams once the lesson is published.

FAQs

Q) Can we add instructors to teams?

A) No. Currently only learners can be added to teams.

Q) Can users that have instructor role at site level and learner role in some particular classroom level be added to teams?

A) Yes, users with learner role at classroom level can be added to teams created for that particular classroom.

Q) Can we add one learner to multiple teams in a teamset?

A) No. Teams will have non-repeating sets of learners for a given teamset. This means that once you add a learner to a team in a particular teamset, you cannot add that leaner in any other team of the same teamset.

Q) Can we add one learner to multiple teams that belong to different teamset in a classroom?

A) Yes. You can add one learner to multiple teams if those teams belong to separate classrooms.

Q) Can a team be removed if it is shared with one or more lessons?

A) No. A team cannot be removed if it is shared with one or more lesson.

Similarly, a teamset containing a team which is shared with a lesson cannot be deleted.

Q) Can we remove a learner from a team and add it to another team of the same teamset?

A) Once a learner is removed from a team, he/she can be added again in the same team or another team in that teamset.

Q) Can we remove all the learners of a team one by one?

A) No. you can remove all learners except the last learner in a team as a team should have at least one learner.

Q) If we remove a teamset, what will happen to its teams?

A) Once you delete a teamset, the teams within it will also get deleted.

Q) Can i share a lesson with team(s) or individual(s), If it is already shared with multiple classrooms?

A) If a lesson is shared with multiple classroom/groups, then you won't be able to share that lesson with specific teams or learners in that classroom/group because Personalisation block will disappear from the sharing block. However, you will still be able to create teamset and teams and add learners in the teams.

Q) If a lesson is shared with team(s) or individual(s), can i share that lesson with multiple classrooms?

A) if a lesson is shared with one classroom/group and the same lesson has been shared with teams or specific students, then you won't be able to share that lesson with multiple classrooms/groups.

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  • Avatar
    Clint Hamada

    Is it possible to share an assessment or offline task with a team so that it only applies to a subset of learners within a classroom?

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