What is Import Content feature?
The Import Content feature gives you the flexibility to quickly import content from existing classrooms into a newly created/existing classrooms. As an instructor, you can import lessons (including SCORM lessons) and assessments (Online quizzes, Assignments, SCORM assignments & Offline Tests).
This article will guide you on:
1. Click Materials of the classroom to which you wish to import/copy the lessons.
Note: This need not always be a newly created classroom. It could also be a classroom that already has lessons.
2. On the materials page, go to the required section and hover over the blank space between the two materials where you wish to import the lessons.
Note: After importing the lessons, you can move them to new positions within the section or between different sections.
3. Select Import Lessons from the pop-up menu.
4. Click on the classroom from which you wish to import lessons.
The classrooms list comprises of both archived and active classrooms.
You can also filter and import lessons from your archived classrooms by selecting Archived from the Status drop down and then clicking Apply. This way you do not have to un-archive a classroom in order to import lessons from it.
5. You can also change the selected classroom from the shared classroom drop-down menu to select the lessons from other classroom, if needed.
6. Once you select a classroom, you will see a list of lessons from that classroom.
7. Tick the lessons you wish to import.
Note: You may tick the checkbox on top of the first column to select all lessons.
You now have two options. You can either choose to Reshare the selected lessons, or copy the selected lessons.
8 (a). Click Reshare lessons to share the selected lessons in the destination classroom.
Note: If an Instructor makes any change in the shared lesson, then it will be reflected in all the classrooms that the lesson is shared with. Reshared lessons cannot be migrated to Dash.
8 (b). Click Copy lessons to copy the selected lessons.
Note: Copied lessons will not be shared with anyone else, unless you choose to do so. Copied lessons can be migrated to Dash.
9. Confirm the section and destination classroom, that is the classroom to which the lessons will get copied.
Note: Section and classroom can not be changed at this step, in case you wish to change any of them, you need to re-initiate the Import lessons process.
10. Now as an instructor, you can easily migrate lessons from old interface to Dash during import lesson process. To migrate lesson(s) from old interface to Dash, just tick the "Migrate to Dash" checkbox.
Note: The "Migrate to Dash" checkbox is ticked by default if Dash is mandated for your site.
11. Click Next to continue the import lesson process.
Note: You cannot copy lessons to multiple classrooms at a time.
12. Click Confirm to copy the selected lessons. Click Cancel to abort.
13. Once you click Confirm, the import process begins. A progress bar appears indicating the progress made during the import process. If the old lessons are migrated to Dash successfully, you would be able to edit/update the lesson in Dash interface.
Advantages of migrating old lessons to Dash:
- User friendly
- Upload media files quickly
- Attractive
- Ability to re-size items and rearrange them easily within a lesson page
- With auto save functionality in place, now every edit/change you are making in a lesson/lesson page content, would be saved automatically, which reduce the risk of data loss and also saves your time.
Note: Ensure you do not close the browser window/tab until the progress is complete, since it will abort the import process.
14. Copied lesson(s) will appear at the specified position within the section from where Import lessons process was initiated as shown in step 2. For additional information about publishing a lesson, see section, 'how to publish a lesson'.
If you choose Copy Lessons option while importing lessons, the lesson copies will have the following settings:
1. In the lesson’s sharing setting, the source classroom name is replaced with the destination classroom name.
2. The lesson’s visibility is not copied. The lesson has the default setting - Private.
Reason: This is to avoid making duplicate entries of lessons in the lesson bank. If you still wish to share the copied lessons to the Lesson Bank then it is recommended to update the lesson title and then make it public. This will avoid unnecessary confusion for other users when they access the lesson bank.
3. The Available From and Available Till settings are not copied (Since dates might be in the past).
4. All other lesson metadata (like cover image, tags and learning goals) are copied.
Note: Any changes made to the original lesson do not affect the copied lesson.
5. If a Google document is attached to a lesson page, its copy will be created on your Google Drive. The "view / copy / edit" settings of the original Google document will be retained.
6. The user, who is importing the lessons, becomes the owner of the imported lessons by default.
SCORM Lessons
The behavior as described above will also apply for SCORM lessons.
The SCORM registrations will happen again and activity tracking will start from scratch in the destination classroom.
The following settings will take effect for the lesson pages:
1. Assessments attached to lesson pages will not be retained.
Note: However, the inline quiz that is attached with any lesson page will be copied to the new lesson.
2. If the original lesson pages contain embedded images, then the copied lesson will also retain those embedded images. Deleting or updating the original lesson will not have any impact on the copied lesson in the destination classroom.
3. By default, the imported lessons will be saved as Drafts. Status of the lesson page(s) will remain same in the copied lesson. So the lesson pages that were in draft mode in the source classroom, will remain as drafts in the destination classroom. Similarly the lesson pages that were marked as published in source classroom, will remain as published in the destination classroom.
1. Click Materials of the classroom to which you wish to import/copy the assessments.
Note: This need not always be a newly created classroom. It could also be a classroom that already has assessments.
2. Select the section in which you to wish import assessments from other classrooms, here you've two sections in this classroom:
3. By default +Add link will be highlighted if there are no assessments created in the selected section. Click on it to open Add pop-up menu.
4. Click Import Assessments from the +Add pop-up menu.
5. Select the classroom from which you wish to import assessments.
The classrooms list comprises of both archived and active classrooms.
You can also filter and import assessments from your archived classrooms by selecting Archived from the Status drop down and then clicking Apply. This way you do not have to un-archive a classroom in order to import assessments from it.
6. Once you select a classroom, you will see a list of assessments of that classroom.
7. You can also change the selected classroom from the shared classroom drop-down menu to select the assessments from other classroom, if needed.
8. If you wish to copy assessments that are saved as draft, then select Draft from the status drop-down menu and you will see a list of assessments saved as draft in the selected classroom.
9. Tick the assessments you want to copy.
Note: You may tick the checkbox on top of the first column to select all the assessments.
10. Click Copy Assessments. This will create a copy of the selected assessments in the destination classroom.
11. Confirm the section and destination classroom, that is the classroom to which you wish to copy the assessments.
Note: Sections and classrooms can not be changed at this step, in case you wish to change any of them, you need to re-initiate the Import assessments process.
12. Click Next to proceed.
Note: You cannot copy assessments to multiple classrooms at a time.
13. Click Confirm to copy the selected assessments. Click Cancel to abort.
14. Once you click Confirm, the import process begins. A progress bar appears indicating the progress made during the import process.
Note: Ensure you do not close the browser window/tab until the progress is complete, since it will abort the import process.
15. Copied assessment(s) will appear at the specified position within the section from where Import Assessments process was initiated as shown in step 5. By default, the copied assessment(s) are saved as Drafts. To publish an assessment, click on the assessment title.
16. On the quiz editing page, click Publish to publish the assessments. When published, this online quiz can be accessed and taken by other users.
The following settings will not get copied over:
1. In the assessment’s sharing setting, the source classroom name is replaced with the destination classroom name.
2. The assessment’s visibility is not copied. The assessment has the default setting - Private.
Reason: This is to avoid making duplicate entries of assessments in the assessment bank. If you still wish to share the copied assessments to the assessment bank then it is recommended to update the assessment title and then make it public. This will avoid unnecessary confusion for other users when they access the assessment bank.
3. The Publish On and Deadline settings are not copied (since dates might have passed).
4. Obviously submissions made by learners will not get copied over.
Group Submissions enabled assessments
- If the original assessment had group submissions enabled, then the assessment copy will also have it enabled by default. The groups created for the original assessment, will not get copied over.
What happens to weightage and grading components?
- Assessment weightage and grading components will not get copied over. You will have to reassign the weightage and grading components for each assessment after importing.
Reason: This is done because the destination classroom might already have weighted assessments and it might lead to conflicts during the import process. In future releases, we will explore how weightages can be copied over as well.
What happens to rubrics?
- When assessments with rubrics are copied over, the copies will retain the rubrics as well. However, do note that copies of the rubrics are not created. The original rubric is re-used for the assessment copies.
What happens to questions and question settings?
1. All questions and their settings (score, tags etc) will get copied over including attached files.
2. If any Google document is attached to any of the assessments being imported, a copy of the Google document is created on the Google Drive of the user initiating the assessment import. The "view / copy / edit" settings of the original Google document will be retained.
3. Embedded images in questions will be retained in the new copied assessment. Even if the original assessment is deleted, it does not make any impact on the copied assessment.
What happens to SCORM assignment?
The behavior as described above will also apply for SCORM assignments.
The SCORM registrations will happen again and activity tracking will start from scratch in the destination classroom.
Comments