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Administrators - Importing Content from a Classroom

What is Import Content feature?

The Import Content feature gives you the flexibility to quickly import content from existing classrooms into a newly created classroom. As an instructor, you can import lessons (including SCORM) and assessments (Online quizzes, Assignments, SCORM & Offline Tests).

This article will guide you on:

Importing Lessons

There are two methods of importing lessons. You can

a. Copy Lessons using Import lessons option available on the classroom landing page (Refer step 2). This button is available only when there are no lessons in the classroom.

b. Copy Lessons by accessing Import Lessons from the lessons block (Refer step 13).

1. Select the classroom to which you wish to add lessons.

Note: This need not be a newly created classroom. It could also be a classroom that already has content.

2. Click Import lessons.

3. Select the classroom to import lessons from.

4. Once you select a classroom, you will see a list of lessons from the selected classroom.

5. Tick the lessons you wish to import.

Note: You may tick the checkbox on top of the first column to select all lessons.

You now have two options. You can either choose to Reshare the selected lessons, or make copies of the selected lessons.

6 (a). Click Reshare lessons to share the selected lessons in the destination classroom.

Note: If an Instructor makes any change in the shared lesson, then it will be reflected in all the classrooms that the lesson is shared with.

6 (b). Click Copy lessons to copy the selected lessons.

7. Confirm the destination classroom, that is the classroom to which the lessons will get copied.

8. Click Next to proceed.

Note: You cannot copy lessons to multiple classrooms at a time.

9. Click Confirm to copy the selected lessons. Click Cancel to abort.

10. Once you click Confirm, the import process begins. A progress bar appears indicating the progress made in importing.

Note: Ensure you do not close the browser window/tab at this stage, since it will abort the import process.

11. A message will appear to inform you of the number of items copied in the destination classroom.

Copied lessons will appear on view all lessons page in the destination classroom where you added them.

Note: By default, the copied lessons are saved as Drafts. To publish a lesson, see section "Publishing a lesson".

12. You will not see Import lessons options on the classroom landing page if that classroom contains at least one lesson. If you wish to import lessons again, then you can do it by accessing "Import lessons" from the lessons block as mentioned in step 13.

13. Optional: If you wish to import more lessons, then click Import lessons from classroom. Repeat the steps mentioned above.

What happens to the copied lesson settings?

If you choose Copy Lessons option while importing lessons, the lesson copies will have settings as follows:

1. In the lesson’s sharing setting, the source classroom name is replaced with the destination classroom name.

2. The lesson’s visibility is not copied. The lesson has the default setting - Private.

Reason: This is to avoid making duplicate entries of lessons in the lesson bank. If you still wish to share the copied lessons to the Lesson Bank then it is recommended to update the lesson title and then make it public. This will avoid unnecessary confusion for other users when they access the lesson bank.

3. Lesson restrictions set on lessons from original classroom will not be copied over. (Since the same set of users may not be present in the destination classroom.)

4. The Publish and To Dates settings are not copied (Since dates might be in the past).

5. All other lesson metadata (like cover image, tags and learning goals) are copied.

Note: Any changes made to the original lesson does not affect the copied lesson.

6. If there is a Google document attached to a lesson page, a copy of it will be created on your Google Drive. The "view / copy / edit" settings of the original Google document will be retained.

7. The user, who is importing the lessons, becomes the author of the imported lessons by default.

SCORM Lessons

The behavior as described above will also apply for SCORM lessons.

The SCORM registrations will happen again and activity tracking will start from scratch in the destination classroom.

What happens to lesson page settings?

The following settings will take effect for the lesson pages:

1. Assessments attached to lesson pages will not be retained.

Note: However, the inline quiz that is attached with any lesson page gets copied to the new lesson.

2. Restrictions set to users at the lesson page level will not be copied over.

3. If original lesson pages contain embedded images then the copied lesson will also retain those embedded images. Deleting or updating the original lesson will not have any impact on the copied lesson in the destination classroom.

4. Imported lessons will be saved as Drafts by default. Status of the lesson page(s) will remain same in the copied lesson. So the lesson pages that were in draft mode in the source classroom, will remain as drafts in the destination classroom. Similarly the lesson pages that were marked as published in source classroom, will remain as published in destination classroom.

Importing Assessments

There are two methods of importing assessments. You can

a. Copy Assessments using Import Assessments option available on the classroom landing page (Refer step 2). This button is available only when there are no assessments in the classroom.

b. Copy Assessments by accessing Import Assessments from the assessments block (Refer step 14).

1. Select the classroom to which you wish to add assessments.

Note: This need not be a newly created classroom. It could also be a classroom that already has content.

2. Click Import Assessments.

3. Select the classroom to import assessments from.

4. Once you select a classroom, you will see a list of assessments from the selected classroom.

5. Tick the assessments you want to copy.

Note: You may tick the checkbox on top of the first column to select all assessments.

6. Click Copy Assessments. This will create a copy of the selected assessments in the destination classroom.

7. Confirm the destination classroom to which the copied assessments will be added.

8. Click Next to proceed.

Note: You cannot copy assessments to multiple classrooms at a time.

9. Click Confirm to copy the selected assessments. Click Cancel to abort.

10. Once you click Confirm, the import process begins. A progress bar appears indicating the progress made in importing.

Note: Ensure you do not close the browser window/tab at this stage, since it will abort the import process.

11. A message will appear to inform you of the number of items copied in the destination classroom.

12. Copied assessments will appear on the assessments listing page of the destination classroom.

Note: By default, all the copied assessments will be saved as Drafts. You can edit the assessment settings by clicking Edit from the drop-down menu next to assessment name.

13. You will not see Import Assessments option on the classroom landing page if that classroom contains at least one assessment. If you wish to import assessments again, then you can do it by accessing "Import Assessments from classroom" from the assessments block as mentioned in step 14.

14. Optional: If you wish to import more assessments, then click Import Assessments from classroom. Repeat the steps mentioned above.

What happens to assessment settings?

The following settings will not get copied over:

1. In the assessment’s sharing setting, the source classroom name is replaced with the destination classroom name.

2. The assessment’s visibility is not copied. The assessment has the default setting - Private.

Reason: This is to avoid making duplicate entries of assessments in the assessment bank. If you still wish to share the copied assessments to the assessment bank then it is recommended to update the assessment title and then make it public. This will avoid unnecessary confusion for other users when they access the assessment bank.

3. The Publish and To Dates settings are not copied (Since dates might be in the past).

4. Obviously submissions made by learners will not get copied over.

Group Submissions enabled assessments

  • If the original assessment had group submissions enabled, then the assessment copy will also have it enabled by default. The groups created for the original assessment, will not get copied over.

What happens to weightage and grading components?

  • Assessment weightage and grading components will not get copied over. You will have to reassign the weightage and grading components for each assessment after importing.

Reason: This is done because the destination classroom might already have weighted assessments and it might lead to conflicts during the import process. In future releases, we will explore how weightages can be copied over as well.

What happens to rubrics?

  • When assessments with rubrics are copied over, the copies will retain the rubrics as well. However, do note that copies of the rubrics are not created. The original rubric is re-used for the assessment copies.

What happens to questions and question settings?

1. All questions and their settings (score, tags etc) will get copied over including attached files.

2. If any Google document is attached to any of the assessments being imported, a copy of the Google document is created on the Google Drive of the user initiating the assessment import. The "view / copy / edit" settings of the original Google document will be retained.

3. Embedded images in questions will be retained in the new copied assessment. Even if the original assessment is deleted, it does not make any impact on the copied assessment.

What happens to SCORM assignment?

The behavior as described above will also apply for SCORM assignments.

The SCORM registrations will happen again and activity tracking will start from scratch in the destination classroom.

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