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Instructors - Gradebook

What is Gradebook?

The Gradebook is a tool for instructors to calculate and store grade information and distribute it to learners.

Key concepts

Features: Using the Gradebook, instructors can:

  • Auto-calculate assessments grades
  • Define assessments grades based on a 100% scale
  • Choose between point- or percentage-based grading
  • Enter, view, edit, and release to learners scores, grades, and comments
  • Transmit scores to the Gradebook from assessments such as Quiz, Assignments and Offline Test
  • Export scores and grades to Microsoft Excel (in .csv format)
  • Viewing scores: The Gradebook lets learners view their own scores and grades once instructors have released them.

Things to consider

  • Instructors can view information in the classroom Gradebook page in different ways, including graphs like Final scores and  Scores distribution, published assessments detail, grade scheme setup.

learners can view their scores for all assessments, view their final grade, once an instructor releases them.

Setting up grade scheme for a classroom

1. On the navigation bar, click the Gradebook for any classroom of your choice.

Setting up grade scheme for a classroom

2. On the classroom gradebook page, right click on Final Grade and select Set Grade Scheme option from the drop-down menu.

3. Hover over the Preview to view details of each grade scheme. Select the grade scheme that matches your requirement.

4. Select the Grade type either as Absolute or Relative Scoring.

5. Once the grade scheme is set for a classroom, Final Grade is computed based on the user scores and the grade scheme.

Viewing learner scores and grades

This section will guide you on how to use filters available on the classroom gradebook page. Below are the details of filters:

a. Filtering by assessment type

b. Filtering by weightage

a. Filtering by assessment type

You can filter the assessments by assessment type. The filter is set to All by default.

Note: Only published assessments are displayed in the Gradebook, Assessments that are drafts are not displayed.

1. Select All to view all the assessments that are published in the classroom.

a. Filtering by assessment type

2. Select Online Quiz to view all online quizzes that are published in this classroom.

3. Select Assignment to view all assignments that are published in this classroom.

4. Select Offline Test to view all offline test that are published in this classroom.

b. Filtering by weightage

1. On the navigation bar, click the Gradebook for any classroom of your choice.

b. Filtering by weightage

2. Select All to view all the assessments that are published in the classroom.

Note: By default this filter is set to All.

3. Select Weighted to view only weighted assessments in the classroom.

The left and right portions of the table are fixed, while the central portion has a horizontal scroll bar. This is to accommodate unlimited number of assessments that a classroom might have.

4. Select Non-weighted to view all the assessments which are not considered for evaluation or not assigned any weightage.

Accessing specific learners gradebook

As an instructor, you can view the classroom gradebook page of a learner, exactly the same way as he/she would see it. This will help to give you a clear picture of what the learner will see when he/she accesses your classroom gradebook.

1. On the navigation bar, click the Gradebook for any classroom of your choice.

2. Click the name of the learner, whose gradebook you wish to see.

3. You can now see the classroom gradebook for the selected learner exactly as he/she would see it.

Publishing scores of an assessment from a classroom gradebook

Only when you publish the scores for an assessment, will learners be notified and see the scores in their gradebook. If you do not wish learners to see the actual scores, you may choose not to publish the scores.

Finish Grading an assessment

Only when the Finish Grading action is done on an assessment, will its score add up to the Final Score. Until then, the assessment is not considered to have been graded completely.

1. On the navigation bar, click the Gradebook for any classroom of your choice.

Finish Grading an assessment

2. Right click on any assessment title and select Finish Grading option from the drop-down list.

3. Click Finish Grading to grade the selected assessment.

Note 1: It is recommended to save all scores before selecting Finish Grading option.

Note 2: If you have published the assessment score but the Finish Grading activity is not yet done, then the learners would still be able to view the assessment score in his/her classroom’s gradebook. Until then, Final Score will not be affected by the assessment score.

Publishing scores of an assessment

Once you have done with Finish Grading of an assessment then only Publish Scores option will appear when you right click on any assessment title.

1. Click Publish scores to publish the scores of this assessment.

Publishing scores of an assessment

2. A confirmation popup appears for you to confirm the Publish Scores action. Click Publish Now to notify the learners of their scores in this assessment. Once scores are published, learners can see scores on their gradebook page.

3. Clicking Publish Now publishes the assessment scores and a globe icon appears which indicate that marks has been published for this assessment.

Publishing final score of classroom

Assessments that have weightage will contribute to the Final Score. Once you perform the Finish Grading action on an assessment, its scores will start adding up to the Final Score.

1. On the navigation bar, click the Gradebook for any classroom of your choice.

2. Right click the Final Score and click Publish Final Score.

Note: Publishing Final Score also publishes the Final Grade.

3. A Published label appears below the Final Score, which confirms that scores have been published. Once scores are published, learners can view the final score in their classroom gradebook page.

Unpublishing final score of classroom

As an instructor, you might need to unpublish the Final Score if you had published it by mistake or wants to revoke access to final scores from the learners.

1. On the navigation bar, click the Gradebook for any classroom of your choice.

2. Right click the Final Score and click Unpublish Final Score.

Note: Unpublishing Final Score also unpublishes the Final Grade.

3. A Not published label appears below the Final Score, which confirms that the scores have been unpublished.  When scores are unpublished, learners will no longer be able to view the final score in their classroom gradebooks.

Note: Unpublishing the final score will not send out any notification.

Also note learners may have taken screen shots or saved their final scores when they had access earlier. Unpublishing will only prevent learners from accessing their final scores from that point in time onwards.

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