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Approving Subordinate's Self-Enrolment Requests

Administrators will be able to open classrooms / modules for subordinates (could be either learner or instructor) to enrol in them. That being said, admins will have comprehensive control over the enrolment process. They can either open a classroom to allow subordinates to enrol without any need of approval or they can open a classroom in which subordinates enrolment requests would need approval from their supervisors, before they are enrolled in that classroom. Hence, when an administrator will open classrooms / modules for enrolment with approval, they will be assigning supervisors to subordinates to approve their classroom's enrolment requests.

This article will guide you on:

Terminology

Enrol - The process of a user being added to a classroom / module which is open for enrolment

Approval - The action performed by a supervisor of approving their subordinates’ enrolment request to enrol in a classroom.

Subordinate - The person who enrols in a classroom that is open for self-enrolment.

Supervisor - A supervisor is assigned to a subordinate to approve his/her enrolment requests for “Approved Self-enrolment” classrooms.

Once a user is enrolled in a classroom,  he/she will be assigned the "learner" role by default.

Approving subordinates enrolment requests - user wise

1. Click Sliding menu.

2. Click Approve Enrol Requests.

You can also access enrolment requests page from the bulletin board notifications.

3. On the Enrolment Requests page, by default you will see the list of all the subordinates assigned to you.

You can also view the number of pending enrolment requests of any subordinate right from their card view. 

4. By default, all the enrolment requests will be listed by Users (subordinates) view.

5. Click the down arrow to expand any subordinate’s card, which will bring up the Enrol Requests tab for you to accept / decline that subordinate’s classroom enrolment requests.

6. You may also be able to view the classrooms in which the subordinate is already registered under "Registered groups" tab.

7. Click the Tick mark icon to accept the subordinate’s classroom enrolment request for any particular classroom.

8. Click "X" icon to decline subordinate’s classroom enrolment request for any particular classroom.

9. The subordinate’s classroom enrolment request will be rejected for that classroom.

10. Click Approve All button to approve all the enrolment requests sent by a subordinate for enrolling in multiple classrooms.

11. A message appears confirming that the user's enrolment request for "number of groups" has been approved.

Approving subordinates enrolment requests - classroom / module wise

1. Click Sliding menu.

2. Click Approve Enrol Requests.

You can also access enrolment requests page from the bulletin board notifications.

3. On the Enrolment Requests page, by default you will see the list of all the subordinates assigned to you.

4. Click the View By filter at the top right corner and select Groups from the drop-down list. Applying this filter will display all the enrolment requests on the basis of their classrooms/groups.

5. Click the down arrow to expand any classroom's card to view all the enrolment requests made for that classroom.

6. All the pending enrolment request will be shown under the Enrol Requests tab.

Note: You can also view the list of subordinates who have already been registered in this classroom, under "Registered Users" tab.

7. Click the Tick mark icon to accept the classroom enrolment request of a subordinate.

8. 7. Click "X" icon to decline the classroom enrolment request of a subordinate.

9. Click Approve All button to approve all the enrolment requests sent by multiple subordinates for a particular classroom.

10. A message appears confirming that all "number of enrolment requests" for "classroom" have been approved.

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