The Gradebook is a tool for instructors to calculate and store grade information and distribute it to learners.
Features: Using the Gradebook, instructors can:
- Auto-calculate assessments grades
- Define assessments grades based on a 100% scale
- Choose between point or percentage-based grading
- Enter, view, edit, and publish learners scores, grades, and comments
- Transmit scores to the Gradebook from assessments such as Quiz, Assignments and Offline Test
- Export scores and grades to Microsoft Excel (in .csv format)
- Let learners view their own scores and grades once instructors have published them.
Things to consider
- Instructors can view information in their classroom's Gradebook page in different ways, including graphs like Final scores and Scores distribution, published assessments details, grade scheme setup.
This article will guide you on:
- Setting up grade scheme for a classroom
- Filtering Gradebook data
- Accessing specific learners gradebook
- Finish Grading for an assessment
- Publishing Marks of an assessment
- Publishing final marks in a classroom
- Unpublishing final marks in a classroom
- Accessing assessments quick links from classroom gradebook
- Gradebook inline editing
- Editing / Updating score of a rubric enabled assignment from classroom Gradebook page
- Percentages Toggle in Gradebook
- Exporting Gradebook data
- Option to Configure the Landing Tab Inside a Classroom’s Gradebook
- Parent Visibility Toggle Setting (Gradebook)
- Classroom Toggle to set Gradebook and Assessment Visibility for Parents
Setting up grade scheme for a classroom
Once you set up a grade scheme for a classroom, then it will be set as the default scheme for that classroom and will be applied to assessments when the "Enable Grading" option is enabled for them.
1. Click the required classroom on the home page.
2. Click the ellipses (...) and select Set classroom grade scheme link from the drop-down.
3. Grade scheme listing page opens.
4. Type in the grade scheme name to find the grade scheme. Once you find the grade scheme, then click View grade scheme details icon to Preview its details.
5. Grade scheme details page opens. Click Done to go back to the grade scheme listing page after you have seen the grade scheme details.
6. Click the grade scheme if it matches your requirement and then click Set grade scheme.
7. The grade scheme will be mapped to the selected classroom.
8. In case you wish to remove / change the mapped grade scheme, click the Cross (x) or Change icon as denoted by point 1 and 2 respectively.
Filtering Gradebook data
This section will guide you on how to use filters available on the classroom gradebook page. Below are the details of filters:
Sorting gradebook data by Learners' First and Last name
1. By default gradebook data is sorted by learners' first name in alphabetical order.
2. Click Last Name to sort the gradebook data in alphabetical order of last name.
2. You will notice that gradebook data have been sorted by last name in alphabetical order.
3. Clicking Last Name for the second time will sort the gradebook data in reverse alphabetical order of learners' last name.
Filtering by Summative/Formative
Summative assignments are the weighted assessments whereas Formative assignments are the assessments which are not considered for evaluation or not assigned any weightage in the classroom.
1. By default the Summative / Formative filter is set to All.
2. Select Summative to view only the weighted assessments in the classroom.
It is now possible to have a summative assessment considered for evaluation, but with a weightage of 0%.
3. Once the filter is applied, then you will see the list of only weighted (summative) assessments.
The left and right portions of the table are fixed, while the central portion has a horizontal scroll bar. This is to accommodate unlimited number of assessments that a classroom might have.
4. Select Formative to view all the assessments which are not considered for evaluation or not assigned any weightage.
5. Once the filter is applied, you will see the list of non-weighted (formative) assessments which are not considered for final grade computation.
Filtering by assessment type
You can filter the assessments by assessment type. The filter is set to All by default.
Only published assessments are displayed in the Gradebook, assessments that are in draft mode are not displayed.
1. Select All to view all type of assessments (online quizzes, assignments and offline tests) that are published in the classroom.
2. Select Online Quiz filter from the drop-down field.
3. Once the filter is applied, you will see all the online quizzes that are published in this classroom.
4. Select Assignment filter from the drop-down.
5. Selecting this filter will sort the gradebook and will display all the assignments that are published in this classroom.
6. Hovering over an empty cell will show you that the learner has not made any submission to that assessment.
7. Select Offline Test filter from the drop-down.
8. Selecting this filter will sort the gradebook and will display all the offline tests.
Offline test are published by default.
Filtering by Section
1. By default, the section filter is set to All, that means, you will see all the published assessments created across all the sections in a classroom.
2. Select a section from the drop-down to see all the assessment present in that section in a classroom.
3. Once the filter is applied, you will see all the assessments from that specific section.
4. Similarly, you can select another section from the drop-down.
Accessing specific learners gradebook
As an instructor, you can view the classroom gradebook page of a learner, exactly the same way as he/she would see it. This will help to give you a clear picture of what the learner will see when he/she accesses their gradebook.
1. Click the name of the learner, whose gradebook you wish to see.
2. You can now see the classroom gradebook for the selected learner exactly as he/she would see it.
Finish Grading for an assessment
Once you have finished grading an assessment, it will be considered for calculating final mark, if weighted.
1. Click the up arrow for the required assessment title and select Finish Grading option from the drop-down list.
2. Click Finish Grading to grade the selected assessment.
Note 1: It is recommended to save all scores before selecting Finish Grading option.
Note 2: If you have published the assessment score but the Finish Grading activity is not yet done, then the learners would still be able to view the assessment score in his/her classroom’s gradebook. Until you finish grading, the Final Score will not be affected by the assessment score.
3. A message appears confirming that the selected assessment has been marked/graded. Click Close to go back to the classroom gradebook page.
Publishing Marks of an assessment
When marks are published, learners will be notified and will be able to see their marks from their Gradebook. If you do not wish learners to see the actual scores, you may choose not to publish the scores.
1. Click the upper arrow of the corresponding assessment title and select Publish Marks to publish the mark of the selected assessment.
2. A confirmation appears for you to confirm the Publish Marks action. Click Publish Now to notify the learners of their marks for the selected assessment. Once marks are published, learners can see them on their gradebook page.
3. A message appears confirming that the results for the selected assessment have been published. Click Close to go back to the classroom gradebook page.
4. Clicking Publish Now publishes the assessment marks and a globe icon appears which indicate that marks has been published for this assessment.
Publishing final marks in a classroom
Assessments that have weightage will contribute to the Final Score. Also, learner won't be able to perform the following actions when the final marks of a classroom is published:
- Learners who have not yet started making submission(s) to the assessments, they will no longer be able to make an attempt.
- Learners who have saved their submission as draft, they won't be able to submit their submission for final evaluation.
- Learners who have already made the submission, won't be able to make any change in their original submission(s).
1. Click the upper arrow of the corresponding assessment title and then click Publish Final Mark.
Note: Publishing Final Mark also publishes the Final Grade.
2. A Published label appears below the Final Mark, which confirms that marks have been published. Once marks are published, learners can view the final score in their classroom gradebook page.
Unpublishing final marks in a classroom
As an instructor, you might need to unpublish the Final Score if you had published it by mistake or wants to revoke access to final scores for the learners.
1. Click the upper arrow of the corresponding assessment title and then click Unpublish Final Mark.
Note: Unpublishing Final Mark will also unpublish the Final Grade.
2. A Not published label appears below the Final Mark, indicating that the marks have been unpublished. When marks are unpublished, learners will no longer be able to view the final score in their classroom gradebook page.
Unpublishing the final mark will not send out any notification.
Also note learners may have taken screen shots or saved their final marks when they have had accessed gradebook page earlier. Unpublishing will only prevent learners from accessing their final mark from that point in time onwards.
Gradebook inline editing
Inline editing allows instructors to select any score cell on the gradebook page and edit it there. So gradebook page also works as an inline editor which can be used to edit learner's score in a given assignment and offline test.
1. On the classroom gradebook page, click the score of the required learner for a specific assignment / offline test.
2. Clicking on it will open an inline editor which allows you to enter the new score.
3. Enter the new score in editor box and press Tab key to move to next cell in the same column in order to edit score of next available learners for the same assignment or offline test. Press Shift + Tab to move to edit score of the previous learner for the same assignment / offline test. When you move to the next cell, the previous cell score saves automatically or you can press Enter to save the score in case you do not wish to move to the next cell.
4. Pressing Tab key saves the scores given for first learner and makes next available cell editable as shown in this step.
5. Enter the new score on top of existing score and press Enter key or click outside of the editing box to save the scores.
6. Once you are done with editing scores, you'll notice that scores for both the learners have been updated and their Final Mark and Grade also gets updated subsequently.
Editing / Updating score of a rubric enabled assignment from classroom Gradebook page
1. On the classroom's Gradebook page, find the rubric enabled assessment you wish to grade using rubric.
1. Click the down arrow which will provide provide you the View Attempt link. Click on it and review the learner's attempt before starting grading activity using rubric.
3. click on the score cell of a particular learner for a rubric enabled assessment.
4. Clicking on the score will open up the rubric popover showing the rubric points for that learner for the corresponding assessment.
5. Select the appropriate scale from the popover and the moment you select a scale, corresponding scores of that scale gets updated in the Points column.
6. Click Save to save the scores, else click Cancel to abort.
7. Learner's submission will be graded using rubric and the updated mark is shown on the classroom's Gradebook page for that learner.
Percentages Toggle in Gradebook
You can use the Show percentages toggle using which you can convert all scores in the gradebook cells to percentages.
1. On the Gradebook page, click the Show percentages toggle.
2. All the scores in the gradebook cells will be converted into percentages.
Exporting Gradebook data
You can export your classrooms' gradebook to view the overview of your classroom along with the scores obtained by learners in different assessments, which are listed section wise. You can also see the classroom meta fields, learners active / inactive status and user unique identifier field in the gradebook export. You can then use these data points for further data analysis, if required. Let's see how to export a classroom's gradebook.
1. Hover over the classroom/module card whose gradebook data you wish to export and then click Gradebook.
2. On the classroom's gradebook, click Export All Data.
3. The gradebook data will be exported in excel format. Click to open the excel file.
4. By default the Overview tab is shown in the excel sheet which has the following information:
- Classroom name
- Exported On date and time
- Total published assessments in the classroom
- Number of assignments in the classroom
- Number of online quizzes in the classroom
- Number of offline tests in the classroom
Click the Gradebook tab to view the gradebook scores and data for learners.
5. On the Gradebook tab you will be able to see the learners name and the scores obtained by them in different assessments, which are listed section wise. In addition to the scores, any associated meta fields, learners active / inactive status and user unique identifier field are also present in the gradebook export. You can then use these data points for further data analysis, if required.
Based on the unique identifier (email / username) set for your site, you will be able to see them in the exported excel sheet. This can be useful for clients that require unique identifiers in their reports exported from Teamie.
Option to Configure the Landing Tab Inside a Classroom’s Gradebook
If required, the landing tab inside a classrooms gradebook can be configured. As an instructor, you can choose which among the following tab should open while clicking the Gradebook tab of a classroom:
- Rubric View
- Mastery View
For learners, only the following two views are available:
- Mastery View
If Rubric View is selected, then teachers will land on that while learners will land on the Gradebook tab.
In case you wish to change the the landing tab inside a classrooms Gradebook, you need to write to us.
Parent Visibility Toggle Setting (Gradebook)
Parents can have access to all the assessments that are shared with their child when they have access to their gradebook. As an instructor, you can restrict this access by choosing to show or not show an assessment to parents in their child's gradebook. Let's see how you can do this in one of the assessment type - assignment:
1. Click to expand the required assignment.
2. Click to expand Sharing settings.
3. Under Make visible to parents setting, tick to enable Score and comments.
4. Once you tick this checkbox, then the score, any assessed rubric criteria, and comments on the current attempt (i.e. considered for grading) will be made visible to the parent(s) when they access their child's gradebook.
- A parent will be able to view the score / comment(s) for an assignment only when the instructor publishes them for the learner to see.
- Even if the score/comments are not published, as long as the setting is ticked, the assessment will be visible with the title and weightage to the parents.
- If the Score and comments setting is unticked, the assessment will not be visible to parents when they access their child's gradebook.
5. Once you have enabled the Score and comments setting, you will be able to see a subsetting - Submissions. Ticking and enabling it will allow parents to view the actual attempt made by the learner along with any attached file. This view will be similar to how learner view their own attempts/records. Although, parents would not be able to add comments to the learner attempt/record.
The Submissions subsetting will be visible only if the Score and comments setting is enabled first.
Enabling 'Make visible to parents' setting on your site
In case you wish to enable these 'Make visible to parents' settings, you need to write to us. Also, kindly let us know whether you need this setting to be enabled automatically for all the existing assignments as well on the site. If not enabled, then all the existing assessments will not be visible to the parents in their child's gradebook.
Classroom Toggle to set Gradebook and Assessment Visibility for Parents
In addition to set gradebook visibility toggle at assessment level, there is another setting at the classroom level to allow parents to view its gradebook. By default, it will be disabled. As an instructor, you can enable it from the classroom settings.
1. Hover over the classroom card and click Materials to access its materials page.
2. On the Materials page, click the settings cog wheel.
3. Click to enable Allow parents to view gradebook option.
3. Click Yes, enable.
4. A confirmation message appears and the gradebook will be enabled for the parents to view.
Click Disable gradebook view for parents option to disable it in the classroom.
Q). I’m an instructor (Teacher) but I can't edit quiz scores from a classroom's gradebook page. Is it allowed?
A): Teamie does not allow instructors to edit quiz scores and the reason behind this is, quiz is combination of subjective and objective type questions. When you try to edit quiz scores from classroom gradebook page, you will see a tool tip which states that "Cannot edit this mark". Kindly view attempts of a learner and grade the quiz on that page and the score will reflect on the gradebook page once you publish them.
Q) I can't edit assignment score of a learner. Am I doing it right way?
A) You won't be able to edit the assignment score of a learner if he/she has not made any submission. You may remind learner to make the submission before the deadline is passed.
3. Can I edit marks of a SCORM assignment from classroom gradebook page?
Answer: Scores of a SCORM assignment can't be updated because marks of SCORM assignment will be auto evaluated based on the SCORM package used.