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Classroom Dashboard

Classroom dashboard shows you learners' progress on the materials and homework (task) posts at a glance. Using this view, the final Completion Status of a classroom will be defined based on a rule that instructors can set for each classroom. It is also an efficient and time-saving way of seeing the progress of all the learners with respect to the participated posts, lessons read, assessments submitted, comments/replies created, and time spent in a particular classroom.

In this article we will talk about classroom dashboard in detail with the focus on how this information is consolidated and arranged on the classroom dashboard page.

  • By default, the completion rules will be set to “Complete All Materials” for all the classrooms unless you change them.
  • Completion rules for any classroom can be changed anytime. But keep in mind that changing the completion rules for a classroom will change its learners’ completion status as per the changed rule.
  • Classroom completion is a site-level configuration and may not be enabled on your site, by default.

This article will guide you on:

Accessing classroom dashboard

1. On the homepage, hover over a classroom card and click Dashboard of the required classroom.

You can also access a classroom's dashboard from the tabs inside a classroom.

2. You will be taken to the classroom dashboard page which shows the learners' progress on the materials and homework posts at a glance.

Understanding colour code for quickly viewing learners progress

The cells will have the following colors so that the teacher can quickly get the progress. They will not have any values inside, and have more details shown on click:

Grey (Not Shared): This material is not shared with this particular user (can happen when a lesson is shared with specific teams/users)

White (Not started): User has not yet started or reading the material.

Red (Incomplete): Materials whose deadlines have passed without learner(s) completing them will be considered as Incomplete. Whereas, the task posts will be considered Incomplete, if they are not marked as done before their Due on date.

Yellow (In progress): User has started on the lesson, or has a draft attempt for an assessment. On click, you can view the Started on date, Last updated date.

Orange (Not successfully completed): This is when the student has submitted the assessment, but has not gotten the minimum % of score required, either in each assessment or minimum score set for each weighted assessment. On click, you can view the Started on date, Last updated date, Attempts/Total attempts and score (in case of assessments)

Purple (Completed Late): Materials that learner(s) have completed, in the late submission period, after the deadline has passed will be considered as Completed Late. Whereas, task posts that are marked as done after their Due on dates will be considered as Completed Late.

Green (Completed): On click, you can view the First attempted date, score (in case of assessments).

The aforementioned color codes are illustrated in the following screenshots:

Viewing learners’ materials' completion details

1.  To view the completion progress of a lesson for a learner, click on the lesson cell. The details for when the learner has started reading that lesson will be shown along with the first completed date and time. If the Available Till date is present for the lesson, it will also be shown.

If the learner has not read a lesson by the Available Till date, then the lesson will be considered as incomplete.

2.  To view the completion details of an assignment for a learner, click on the assignment cell. The details of the score obtained by the learner will be shown along with the time and date when the learner has first attempted the assignment and the last time the assignment was updated (attempted) by the learner. If the Deadline date is present for the assignment, it will also be shown.

If the learner has not completed an assignment by the Deadline date, then the assignment will be considered as incomplete.

3.  To view the completion details of a quiz for a learner, click on the quiz cell. The details of the score obtained by the learner will be shown along with the time and date when the learner has first attempted the quiz and the last time the quiz was updated (attempted) by the learner. If the Deadline date is present for the quiz, it will also be shown.

If the learner has not completed a quiz by the Deadline date, then the quiz will be considered as incomplete.

Viewing learners’ task/homework completion status

1. You can also view the tasks that are marked as done by any learner for a classroom/module from the classroom Dashboard. The task / homework column is situated at the end of the table with all the tasks created in the classroom listed column wise.

2. Click on the required task for a learner to view the completion details. If the learner has marked that task as 'Done', then the time and date at which the task was marked as done will be shown on the click. The Due on date will also be shown as set by the instructor for the task.

The task posts will be considered Incomplete, if they are not marked as done before their Due on date.

Viewing learners’ classroom completion status

1. If all the materials (including offline tests) are completed by the learner as per the set completion rules, then the Completion Status of the classroom for that learner will be marked as Completed.

Learner will be able to view the Completed label under the classroom name on the classroom cover image.

2. If the learner has not successfully completed all the materials as per the completion rules, then the classroom completion status will be In Progress. If the learner has not yet started any materials or any offline test is graded by the instructor, then the classroom completion status will be Not Started.

Learner will be able to view the In Progress / Not Started label under the classroom name on the classroom cover image along with the completion rule that has been set for that classroom.

3. If the learner has attempted / read all the materials, but has not successfully completed one or more materials as per the completion rules, then the classroom completion status will be Not Successfully Completed.

Learner will be able to view the Not Successfully Completed label under the classroom name on the classroom cover image along with the completion rule required to complete the classroom progress.

Viewing learners’ classroom Statistics

Instructors can easily see the progress being made by each learner in the classroom with respect to the social and academic components on Teamie in the form of the following Statistics columns:

  • Posts
  • Comments
  • Replies
  • Lessons
  • Assessments

Take note that currently the Statistics data will be shown from the beginning of the classroom, and cannot be filtered for a particular time period.

Furthermore, there is a visual indicator, in the form of a donut chart, next to each learners name. This will help instructors quickly gauge the learners progress throughout the available materials and task posts. This chart will have all the statuses except Not shared along with the corresponding count as per the learners progress.

Warning flags for Not Successfully Completed materials in the Dashboard

The following conditions need to be met for a warning flag to appear on a material in the Dashboard:

  • Instructor has set the rules for completion with a minimum final score
  • Learners classroom completion status is Not Successfully Completed even after completing all the materials
  • The assessment is a weighted assessment (summative)
  • The learners score percentage in this assessment is less than the percentage set in the completion rule

Warning flags will not appear if the overall completion status is Completed, even if all individual assessments may not have met the threshold of score set for the Final Score.

1. By default, the completion rule for a classroom is set to Complete All Materials unless you change it. One of the other rules that instructors can set is the minimum percentage for the final score of the classroom.

2. This means that the learners final score column in the gradebook should be greater than the minimum percentage set by the instructor for successfully completing the classroom. This check is only at the final score, and not for each individual assessments score. It allows the learner some leeway in the sense that if they do not do well in certain assessments, they can make up for this by doing better in other assessments.

Due to this, when the learner receives a lower percentage than required for the final score the Completion Status is shown as Not Successfully Completed. This is because all assessments are considered as Completed (cell highlighted in green) once they have been submitted by the user. The overall completion status, however, has been set for the final weighted score and not for each individual assessment.

Hence, to highlight the assessments that the user has done poorly, warning flags for the assessment(s) that the learner has achieved a lower percentage in. This way, if a learner has successfully completed all the materials in a classroom and still the classroom completion is not considered as completed, then instructors can easily make out the assessments causing this.

The warning flags will be added only to Summative assessments with weightage. This is because only these assessments contribute to the learners final score.

3. Clicking a materials cell with the warning flag will show the score that is achieved by the learner. the required score that if achieved would help raise the final score above the required minimum.

Learners can also view a similar warning flag to see why the classroom is not considered as completed.

Setting completion rules

2. Click Set Completion Rules.

3. By default, Complete All Materials will be checked which means learners have to complete all materials (attempt all assessment, read all lessons and instructors have to grade all the offline test for learners) in order to complete the classroom.

4. Tick the Minimum Score checkbox. This will show an input field where you can enter a score (percentage). It can represent either of the following two choices, which can be selected by the two radio buttons:

  • Final Score (Gradebook): This option means that the learner's final score column in the gradebook should be greater than the minimum score.
  • Each Assessment: This option would mean that each of the learner's assessments should have the score (percentage) greater than the entered minimum score for it to be considered as completed.

Enter the minimum score (percentage), tick the 'Final Score' / 'Each Assessment' checkbox as per your requirement and click Save to apply the changes. The completion status of materials / classroom will change according to the set completion rules as illustrated in the following screenshots:

Allowing partial credits at classroom/module level

When the credit feature is set up on a site, then newly created users are automatically assigned a credit target based on their credit category and current time period. Once learners complete all the materials of a classroom/module, as per the set completion rules, the classroom is considered as complete and only then learners are awarded the full credits assigned for that classroom.

But as an instructor, you can choose to allow learners to start receiving credits for the classroom while their completion status is in progress, based on the individual material completion rather than just the overall classroom completion. Once you set allow partial credits in your classroom, a percentage of the credits will be assigned to the learner equal to the percentage of materials completed in the classroom. Lets see how you can allow partial credits in your classroom.

This is a site level configuration that needs to be enabled from our end. Kindly contact your site administrator or write to us in case you wish to enable this setting on your Teamie site.

1. Hover over the required classroom card and click Dashboard.

2. On the Dashboard tab, click Set Completion Rules.

3. If the credits are enabled for the classroom, the Edit Rules for Completion popup will show the total credits that the user will be awarded on completing the classroom.

4. Tick the Allow partial credits checkbox.

The Allow partial credits checkbox is only available as a sub-setting under the Complete All Materials rule.

5. Then, click Save.

6. The changes will be saved and the dashboard table will reload. Once you allow partial credits for a classroom/module, a new Credits column will also be shown on the Dashboard for all learners.

7. For instance, in the following screenshot, the learner 'James Decosta' has successfully completed 5 out of the total 10 materials of the classroom, i.e. 50% of the materials. So, he is awarded 50% percentage of the credits, i.e, 2.5 (50% of the total credit "5').

The calculation of the partial credits = Credits X (Number of completed materials/Total number of materials). The credits will be rounded to two decimal places.

Completed materials are the ones that appear in green (completed) or purple (completed late) in the dashboard; not successfully completed will not be counted.

8. Similarly, the learner 'Jessica Karl' has been awarded 5 out of 5 credits (100% credits) as she have successfully completed all her materials (10 out of 10, i.e 100% of the materials).

9. The learners will be able to view their partial credits, in the classrooms where it is enabled, while checking their achieved credits on their Credit Report page.

Each classroom that has partial credits enabled will have the credits shown as Awarded Credits / Total Credits, with the awarded credits shown in success colour of the site. For example, in the following screenshot, the learner 'James Decosta' has been awarded 2.5/5 credits for the classroom/module named " Concepts of Public Speaking" which is in progress as he has successfully completed 50% of the classroom's materials and has therefore been awarded 50% of the total credits (2.5/5).

For all classrooms that do not have partial credits, only the total credits will be shown that are set for the classroom or if the learner has successfully completed all the materials as per the set completion rule, then the total credits will be shown in the success color of the site.

Filters

The following filters are present on the learner progress view for you to quickly search for relevant data:

1. Name: To search users by their first, last name as well as full name.

Clicking on the learner's name will redirect you to the learner's profile page.

2. Active/Inactive: To sort the list of users based on their status (by default all active users are displayed in this view)

Select All from the Active/Inactive drop-down to view all the learners (active + inactive) in the classroom. Then, click Filter.

A new icon will be shown for all the inactive users to distinguish them from the active users.

Select Inactive from the Active/Inactive drop-down to view all the inactive learners in the classroom. Then, click Filter.

3. Completion status: To search users based on their classroom completion status All (default), Not Started, In Progress, Not Successfully Completed, Completed

Completion status will appear only if classroom completion is enabled on your site.

Select Completed from the Completion Status drop-down to view all the learners who have completed all the materials in the classroom and then, click Filter. This completion will be as per the set completion rule in the classroom. In case, the “Classroom completion” feature is not enabled on your site, then the classroom will be considered as completed once a learner reads all lessons completely, submit/takes all quizzes/assignments. In case of an offline test, once an instructor enters the score for a learner on the View Records page, it will be considered completed.

Similarly, you can view learners whose completion status are In Progress and Not Successfully Completed.

4. For classroom completion enabled sites, if a learner has completed a classroom as per set rules, you can click on Completed under the Completion Status column to view the date and time when the learner has completed that classroom.

Click Reset to reset any of the applied filter to default state.

5. We als have a very handy filter to allow instructors to filter learners who have achieved more/less than a specified number status. This is a compound filter and will only work in combination with all three fields More/Less, No. of Items and Status.

For instance, an instructor can quickly search for learners who have more than 5 incomplete items in the classroom or narrow down how many users have less than 10 completed items:

Sorting

1. The name column header is divided into two - First name and Last name and can be sorted in ascending alphabetical order on first (primary) click and descending alphabetical order on second (secondary) click.

2. Clicking on any materials icon/thumbnail will sort all the learners on the basis of their status for that material. First click will sort the status in the order Not shared, Not started, In progress, Not Successfully Completed (only if classroom completion is enabled on your site), Completed.

3. The Completion Status column will also be sortable. First click will sort it in the order Not started, In progress, Not Successfully Completed, Completed.

Completion status will appear only if classroom completion is enabled on your site.

Dashboard Export Report

1. Instructors can export the learners progress report for a classroom in the form of an excel sheet. Click the Export Report button on the Learner Progress page.

2. The downloaded excel report will have a couple of sheets, as follows:

  1. Report Info:

This sheet will include:

  • Classroom name
  • Exported on date and time along with the time zone
  • Completion rule set for the classroom (for classroom completion enabled sites)
  • Color code legend for status
  • Meta field(s) associated with the classroom
  1. Completion Status Report / Progress Report:

This sheet will include:

  • Learners names
  • Meta field(s) associated with the learners
  • Learners status  Active/Inactive
  • Column-wise list of lessons and assessments along with their status for each learner
  • Classroom completion status for each learner (for classroom completion enabled sites)
  • Completion date and time at which a learner completed a classroom as per the completion criteria that has been set for the classroom (for classroom completion enabled sites)

For assessments, the cells will also show the score e.g. 15 and that assessments column header will show the total score of the assignment (for e.g. out of 20) at the end of the assessment name.

If any filters are applied or any sorting is done on the learner progress view, it will be reflected in the exported excel sheet.

Dashboard for Sites without Classroom Completion

By default, the Classroom Completion feature is not enabled on Teamie sites. The learner progress view without classroom completion enabled will have all the components except the completion rules and status options. This will give the lesson progress view a simpler look that displays all the published materials and homework posts created for a classroom along with the learners’ progress for them. This is done with the help of the color coded cells. The cells will have the following colors so that the instructors can quickly view the progress:

  • White: Not started
  • Yellow: In progress
  • Green: Completed
  • Grey: The material is not shared with this particular user (can happen when a material is shared with specific teams/users. See personalised learning.)

You can write to us at support@theteamie.com in case you wish to enable the classroom completion feature, which will be done at the site level.

As you can see on the above screenshot, the Completion Status column is not present. Also, the "Not Successfully Completed" status will not be present for Teamie site with classroom completion feature disabled. Once a learner reads a lesson completely, submit an attempt for an assignment/quiz, it will be considered as Completed. In case of an offline test, once an instructor enters the score for a learner on the View Records page, it will be considered completed.

Sending reminders to learners at classroom level from the Dashboard

As an instructor, you can send reminders to learners for letting them know about a pending lesson, assignment, or quiz. This functionality is also extended to classroom level. This helps in scenarios where instructors would want to send reminders to all the learners who have not yet started the classroom or are in progress. Instructors can also leverage this option to send email(s) to any learner in the classroom. This can include the ones who have completed the classroom.

2. Tick the Select to do bulk operations checkbox to select and send reminders to all the learners of the classroom.

 

Additionally, you can use the filters on this page to filter the required users for sending reminders. For instance, you can filter learners whose completion status is In Progress and remind them to complete the classroom materials.

3. You can also select any learner(s) from the list as per your requirement.Then send them an email reminder by clicking the Send Reminder button.

 

4. Fill the required details that you wish to communicate to the learners and then click Send Email.

5. A confirmation message appears once the reminder email is sent successfully to the learners.

Learners will receive an email that will include the link to access the classroom Materials page directly. This way, they can quickly navigate to the classroom and do the needful.

As an instructor, you have the option to send a copy of the reminder to all the instructors in that classroom. This is similar to how we use the CC option while sending an email to keep the recipients in loop. Click the Send a copy to instructors checkbox to send a copy of the reminder to all the instructors in that classroom

This can be very handy in case a classroom has more than one instructor as all of them would be informed when a reminder is sent to the learners. Furthermore, this can be used as a record keeping tool by instructors as they would have an email record of when they have sent the reminder and to whom. For instance, an instructor can now have a record that a certain number of reminders were sent to learners before their marks were deducted for late submission.

(2) Nonverbal Communication Skills | Teamie Next

As an instructor, you now choose to send the learner notifications to their parents as well. This will be practically cc'ing the parents on learners notification and keeping them apprised.

Note: This is an optional feature and can be enabled on your Teamie site on request.

(2) Nonverbal Communication Skills | Teamie Next
Statistics

1. Click the Statistics tab on the Dashboard page to access the classroom statistics.

Please note that all the data shown on the statistics page will be populated for the last month, by default. You can click and change the date range to see the data from the respective dates as per your requirement.

Understanding classroom statistics
People Block

People block shows you the following information:

1. People block shows the count of the total number of people in the classroom, including learners and instructors. On hover, People block shows you the active users out of the total users in the classroom.

2. Hover over the bar chart to see the number of visits to the classrooms as per the set date range filter. All days with at least one visit will be shown as a vertical bar along with the respective count and date.

3. Hover over Best Day section to view the day on which the highest number of visits were made to the classroom by its members.

Post Block

Posts block shows you the following information:

1. Posts block shows the total number of posts created in the classroom by all users, including learners and instructors. On hover, it shows the number of posts that have participation (comment and replies) out of the total number of posts made in the classroom.

2. Hover over the bar chart to see the daily number of posts, comments & replies made by learners as per the set date range filter. All days with at least one post / comments / replies will be shown as a vertical bar along with the respective count and date.

3. Maximum number of posts, comments & replies made by learners on a particular day is shown when you hover over the "Best Day" section.

Lessons (Units) Block

Lessons block shows you the following information:

1. Lesson block shows the total number of published lessons in the classroom. On hover, it shows the number of lesson(s) that are read by all the learners of the classroom out of the total number of published lessons in the classroom.

2. When you hover over the bar chart, it shows the number of lesson pages accessed by learners daily. All days with at least one lesson page being accessed by learners will be shown as a vertical bar along with the respective count and date.

3. The information about the maximum number of lesson pages accessed by learners on a particular day will be shown when you hover over the "Best Day" section.

Assessments Block

Assessments block shows you the following information:

1. Assessments block shows the total number of published assessments in the classroom.On hover, it shows the number of assessments submitted by the learners out of the total number of published assessments in the classroom.

2. When you hover over the graph section, it shows the number of submissions made to assessments by learners in the classroom as per the set date range filter. All days with at least one learner submission will be shown as a vertical bar along with the respective count and date.

3. Maximum number of submissions made to assessments by learners on a particular day is shown when you hover over the "Best Day" section.

Learning Progress

1. Learning progress section shows list of all the learners, of the classroom, along with progress they have made with respect to posts and comment / replies created, lessons read, and assessments submitted. This gives you an overall idea about how your learners are doing in the classroom.

By default all the learners and their stats are shown in alphabetical order. You can sort the list of learners based on filters that appear in the learning progress section.

Instructors and members of the classroom with roles other than the "learner" role at the classroom level are not considered for the learning progress data and hence not displayed on the classroom dashboard page.

2. As an instructor, you will see vital information for each learner. When you hover over Post Created stat, it will show the total number of posts created by the learner in the classroom.

3. Hovering over Comment Posted stat tells you the total number of comments posted by the learner on the posts in the classroom.

4. Hovering over Replies Posted stat tells you the total number of replies added by the learner on comments made on post(s) in the classroom.

5. When you hover over the Lessons Read stat, it shows the total number of lesson read by the learner in the classroom.

A lesson is considered as read when a learner reads / accesses all the pages of a lesson.

6. Hovering over Assessments Submitted excluding Offline Tests stat tells you the total number of submission made by the learner for the assessments in the classroom except the offline tests.

An offline test is a type of assessment that learner takes offline and whose score is recorded on Teamie by the instructor.

7. Hovering over Time Spent in classroom (hours) stat tells you the total time spent by the learner in that classroom. Total time spent by a learner in a classroom includes the time spent by the learner on lessons, assessments and participation on the newsfeed of that classrooms. It is shown in hours.

Exporting Classroom's Statistics data

1. You can export the classroom dashboard's data for your reference in the form of an excel sheet. Select a specific period date range from the date picker.

By default, last one month will be set as the default date range.

As an instructor, you might want to view how the learners have been interacting and completing the classroom in their entire teaching period. For this, you can view and export data on the classroom dashboard since the beginning of the classroom, i.e, the classroom creation date.

2. After you have selected the desired dates from the date picker, click Export Data to export the module dashboard data.

3. Export data process begins. Ensure you do not close / back the browser window/tab at this stage till the process reaches 100 %, since it will abort the import process.

4. Once the file is downloaded, you can Open the file to view the classroom dashboard stats in excel sheet.

The format of the exported file is: "Classroom name_Export_Current-Date_Current-Time".

5. The classroom  dashboard data is categorised in different sheets as stated below:

  • Info
  • Member Visits
  • Participation
  • Lessons
  • Assessments
  • Learning Progress
  • Time Spent
  • Lesson Access Stats
  • Time Spent Per Day

The Info sheet will be open by default and will have the relevant information of the classroom, such as, classroom name, URL of the dashboard, number of members, posts, lessons and assessments along with the time period of the export and the date and time it is exported on.

6. On the Member Visits sheet, you will see the the daily number of visits made by the members. This count increases whenever classroom members access the classroom landing page.

7. On the Participation sheet, you will see the sum of daily number of posts, comments & replies made by the learners.

8. On the Lessons sheet, you can see the total number of lesson pages accessed by the learners on a particular day.

9. On the Assessments sheet, you can see the Daily Number of Assessment Submissions made by Learners on a particular day.

10. On Learning progress sheet, you can view the following stats for each classroom member:

a. Percentage of posts participated by each learner.

b. Percentage of lessons read by each learner.

c. Submission made to assessments excluding Offline Tests by each learner.

d. Percentage of Submission made to assessments excluding Offline Tests by each learner.

11. On Time Spent sheet, you can see the time spent by each learner on lessons, assessments and newsfeed. Also, the total time spent in the classroom will be shown for each learner.

12. On the Lesson Access Stats sheet, you will see the number of times a lesson is accessed by a learner along with the number of pages read of that lesson and the percentage of pages read. Also, the last accessed date will be shown for the lesson by that learner.

13. As an instructor when you access a classroom's dashboard page and you don't see any count in Posts, lessons and Assessments section, that means user(s) have not visited the classroom or created any posts or lessons or assessments in that classroom for the selected time period. In that case, you will see a smiley face in each section instead of any data.

14. Similarly if you have not added any learners to a classroom, then the learning progress section will show no learners in that classroom.

Please note that all the data shown on the dashboard page will be populated for the last month, by default. You can click and change the date range to see the data from the respective dates as per your requirement.

Sorting learner's data

There are a few additional filters that can be used for sorting learners activity on a classroom's Statistics page. You will be able to sort on the basis of the following:

Sort by alphabetical order

1. By default, learners stats are sorted in alphabetical and ascending order.

2. You can click the Ascending sort filter to see the Alphabetical filter in descending order.

Sort by Post Created

1. Click Post Created to see the posts created by learners in ascending order. You can click on the Ascending filter to sort the post created stats in descending order, if required.

Sort by Comments/Replies created

1. Click Comments/Replies created to see the comments & replies made by learners in ascending order. You can click on the Ascending filter to sort the comments and replies stats in descending order, if required.

Sort by Assessments submitted

1. Click Assessments submitted to view learners stats who have made a submission to the assessments in ascending order. You can click on the Ascending filter to sort the stats in descending order, if required.

Sort by Units Read

1. Click Units Read to view learners stats who have read the units (lessons) completely in the classroom in ascending order. You can click on the Ascending filter to sort the stats in descending order, if required.

A unit is considered as completely read when the learner accesses all the pages of that unit.

Sort by Time Spent

1. Click Time Spent to view total time spent by learners in the classroom in ascending order. You can click on the Ascending filter to sort the stats in descending order, if required.

Time spent in the classroom = time spent on lessons + time spent on assessments + time spent on classroom's newsfeed

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