This article will guide you on:
Completion certificate is a optional feature which can be enabled by an administrator for a site. Awarding Certificate is a Site Level setting and if instructors do not want to award certificate for classroom completion then an administrator can disable this feature.
Prerequisite for this feature is that the completion rules should be enabled for classrooms on the site.
1. Click the Dash sidebar and then click Manage Optional Features under the Manage Teamie heading.
2. Click Enable for the Completion Certificate card.
3. A confirmation message appears. Click I understand. Enable. Enabling this will show a Download Certificate button for learners once they have met the completion criteria for a classroom. You will get a bulletin board notification once the feature is enabled.
4. Similarly, you can disable the completion certificate feature (if already enabled on your site), by clicking Disable on the card and then I understand. Disable on the confirmation message. You will get a bulletin board notification once the feature is disabled.
By default, if the certificate feature is enabled at the site level, then the certificate download option becomes available for all the classrooms that have the classroom completion enabled. But, we have a configuration to make the certification as an optional feature at the classroom level in the form of a Make certificate optional setting. Once this setting is enabled at the site level, then you can enable optional certification at the classroom level. Let's see how:
The Enable Certificate setting is an optional setting and you need to contact us in case you wish to enable that on your Teamie site.
1. If the Make certificate optional setting is enabled at the site level, then each classroom edit page will have an Enable Certificate setting. Access the required classroom and then click the gear icon.
2. Click Edit classroom settings.
3. The classroom edit page will have an Enable Certificate setting. Tick Enable Certificate to enable the setting. Then, click Save at the bottom of the classroom edit page to save the changes.
4. If the aforementioned setting is enabled for a classroom, then learners will have the option to download the certificate on the classrooms completion. In case it is disabled, then no certificate will be available on the classrooms completion.
As an administrator, you can configure the classroom completion certificate template as well the materials completion certificate. The classroom completion certificate would be available for learners to download once they have met the completion criteria for a classroom. You can create multiple classroom completion certificates and then choose to attach different classroom completion certificates at a classroom level, so that different classrooms can have a different template.
Similarly, materials certificate template would allow instructors to enable certificate for individual materials (lessons, assignments, quizzes, offline tests and graded discussions) at a classroom level. Learners can then receive certificate for the completion of individual materials. An independent template will be used for material level certificate different from the classroom level template, and upon completion the learner will have a download certificate option.
This article will guide you on:
- Viewing Certificate Templates Listing
- Creating a New Classroom Completion Certificate Template
- Enabling a Certificate Template for a Classroom
- Creating a New Lesson Completion Certificate Template
- Enabling/Attaching a Certificate Template to a Lesson
- Creating a New Assessment Completion Certificate Template
- Enabling/Attaching a Certificate Template to an Assessment
- Setting Certificate Template in bulk
1. Click the Dash sidebar and then click Certificates under the Manage Teamie section.
2. Select Manage Certificate Templates from the drop down list.
3. The Manage Certificate Templates page opens. All the templates created at the site level for the module (classroom/group), lesson and assessments will be listed here. Furthermore, you can also view the default site-level certificates that are set for the module, lesson and assessment completion.
The default template(s) will be used for all new completion certificates that do not have a template set for it. Changing this default will not affect already created certificates and will immediately be used for all newly created certificates.
In case, no template has been created yet on your site, then the default site template will be shown.
4. Click the Preview icon to preview the required template.
1. Access the certificate templates listing page.
2. Click + Create new template.
3. Enter the template name, category (i.e the category for which the certificate template is being created - module completion, lesson completion or assessment completion), and the orientation of the certificate template (Portrait or Landscape).
The 'template category' (For example: Module) and 'Orientation' (For example: Landscape) details cannot be changed after template creation.
4. Click Create to create the new certificate template.
5. The new certificate template will be created in draft state.
6. Click Edit to edit the certificate details.
7. The certificate template edit page opens. Enter the description of the certificate template, if required.
8. Click Set Background to set the background image for the template.
9. Select the required background from your system and click Open or alternatively just double click the image.
10. The background will be added to the certificate template.
11. Enter the required certificate template's text and use the different available formatting options to format the font's type, size and style etc.
12. Click Insert Token.
13. Insert the required placeholder token which will automatically fetch the corresponding details into the text of the template. For example, in the following case we have added the User Full Name, Classroom Title and the Long format tokens from the Certificate, Gradebook and User Group Completion token sections respectively to the classroom completion certificate template.
So, when the certificate is generated, the tokens will be replaced by users' full name, classroom's title and the date and time on which the user completed the classroom.
14. You can also click Change Background to change the background of a new/existing certificate template.
15. If required, you can then change the indentation and/or formatting of the template's text for it to fit properly in the new background.
16. You can also use the undo/redo buttons. The undo button will reverse a mistake, such as deleting a wrong word in a sentence and redo button will restores any actions that were previously undone using the undo button.
17. Click Save to save you progress.
18. Click Published to publish the certificate template. Once published, it will be available to be enabled at a classroom level.
19. You can also choose to set a certificate template as the default template. The default template will be used for generating certificates for any classroom where this setting is not overridden, i.e any other certificate is not already attached to the classroom.
If a certificate template is set as default, then you will not be able to unpublish the certificate. Similarly, if a certificate template is already attached to one or more classrooms, you will not be able to unpublish it.
20. Click Back to Manage Certificate Templates to access the certificate template listing page.
21. You can preview any certificate template by clicking the corresponding Preview icon.
1. Click the settings icon on the classroom's cover image and then select Edit module settings to access the classroom's edit page.
'Module' is a whitelabelled term used for 'classroom'.
2. You can also access a classroom/module's edit page from the Manage Modules page as well.
3. Scroll down the classroom's edit page to find the Enable Certificate checkbox. Click it.
4. The certificate will be enabled and the default certificate template would be set for the classroom.
5. Click the Certificate Template dropdown to select any other certificate template, if available.
6. Click Save to save your progress.
Thereafter, when the learners will complete the classroom, they will be able to download a classroom completion certificate based on the newly set certificate template.
As an administrator, you can create certificate templates for materials. These materials certificate template would allow instructors to enable certificate for individual materials (lessons, assignments, quizzes, offline tests and graded discussions) at a classroom level. Learners can then receive certificates for the completion of individual materials. An independent template will be used for material level certificate different from the classroom level template, and upon completion the learner will have a download certificate option.
1. Access the certificate templates listing page.
2. Click + Create new template.
3. Enter the template name, category (i.e the category for which the certificate template is being created - module completion, lesson completion or assessment completion), and the orientation of the certificate template (Portrait or Landscape).
The 'template category' (For example: Lesson) and 'Orientation' (For example: Landscape) details cannot be changed after template creation.
4. Click Create to create the new certificate template.
5. The new certificate template will be created in draft state.
6. Click Edit to edit the certificate details.
7. The certificate template edit page opens. Follow the steps as shown in Creating a New Classroom Completion Certificate Template article to configure the certificate using the formatting options and tokens ('Certificate' and 'Lesson')
8. Click Save to save you progress.
9. Click Published to publish the certificate template. Once published, it will be available to be attached to a lesson at the classroom level.
10. Click Save to save your progress.
11. You can also choose to set a certificate template as the default template. The default template will be used for generating certificates for any lesson where this setting is not overridden, i.e any other certificate is not already attached to the lesson.
If a lesson certificate template is set as default, then you will not be able to unpublish the certificate. Similarly, if a certificate template is already attached to one or more lessons, you will not be able to unpublish it.
12. Click Back to Manage Certificate Templates to access the certificate template listing page.
13. You can preview any certificate template by clicking the corresponding Preview icon.
Enabling/attaching a certificate template to a lesson will allow learners to receive certificate for the completion of the lesson. An independent template will be used for material level certificate different from the classroom level template, and upon completion the learner will have a download certificate option.
Enabling certificate for materials completion is an optional setting which is disabled by default. Kindly write to us in case you wish to enable the setting.
1. Click the required lesson to expand it.
2. Click the Enable Certificate setting.
3. A certificate template picker page opens. This page list all the lesson certificate templates available on your Teamie site that can be attached to the lesson. It will also show the default lesson certificate template that will be attached to the lesson if any other template is not selected. You can click the Preview icon to preview the lesson certificate template before attaching it to the lesson.
4. Select the required lesson certificate template and then click Save.
5. The certificate template will be attached to the required lesson.
6. You can also click the attached certificate to open the picker again and choose any other certificate template. For example, you can click the Use Default button and click Save to set the default template as the certificate template for that lesson.
Thereafter, when the learners will complete the lesson, they will be able to download the lesson completion certificate based on the newly set certificate template. The 'Download Certificate' button will be available in the lesson's list view, card view and expanded view.
As an administrator, you can create certificate templates for materials. These materials certificate template would allow instructors to enable certificate for individual materials (lessons, assignments, quizzes, offline tests and graded discussions) at a classroom level. Learners can then receive certificates for the completion of individual materials. An independent template will be used for material level certificate different from the classroom level template, and upon completion the learner will have a download certificate option.
1. Access the certificate templates listing page.
2. Click + Create new template.
3. Enter the template name, category (i.e the category for which the certificate template is being created - module completion, lesson completion or assessment completion), and the orientation of the certificate template (Portrait or Landscape).
The 'template category' (For example: Assessment) and 'Orientation' (For example: Landscape) details cannot be changed after template creation.
4. Click Create to create the new certificate template.
5. The new certificate template will be created in draft state.
6. Click Edit to edit the certificate details.
7. The certificate template edit page opens. Follow the steps as shown in Creating a New Classroom Completion Certificate Template article to configure the certificate using the formatting options and tokens ('Certificate' and 'Assessment')
8. Click Save to save you progress.
9. Click Published to publish the certificate template. Once published, it will be available to be attached to an assessment at the classroom level.
10. Click Save to save your progress.
11. You can also choose to set a certificate template as the default template. The default template will be used for generating certificates for any assessment where this setting is not overridden, i.e any other certificate is not already attached to the assessment.
If a assessment certificate template is set as default, then you will not be able to unpublish the certificate. Similarly, if a certificate template is already attached to one or more assessments, you will not be able to unpublish it.
12. Click Back to Manage Certificate Templates to access the certificate template listing page.
13. You can preview any certificate template by clicking the corresponding Preview icon.
Enabling/attaching a certificate template to an assessment (assignment, quiz, offline test, graded discussion) will allow learners to receive certificate for the completion of the assessment. An independent template will be used for material level certificate different from the classroom level template, and upon completion the learner will have a download certificate option.
Enabling certificate for materials completion is an optional setting which is disabled by default. Kindly write to us in case you wish to enable the setting.
1. Click the required assessment (here we are taking the example of an assignment as the assessment type) to expand it.
2. Click to expand the Grading settings and then click the Enable Certificate setting.
3. A certificate template picker page opens. This page list all the assessment certificate templates available on your Teamie site that can be attached to the assessment. It will also show the default assessment certificate template that will be attached to the assessment if any other template is not selected. You can click the Preview icon to preview the assessment certificate template before attaching it to the assessment.
4. Select the required assessment certificate template and then click Save.
5. The certificate template will be attached to the required assessment.
6. You can also click the attached certificate to open the picker again and choose any other certificate template. For example, you can click the Use Default button and click Save to set the default template as the certificate template for that assessment.
Thereafter, when the learners will complete the assessment, they will be able to download the assessment completion certificate based on the newly set certificate template. The 'Download Certificate' button will be available in the assessment's list view, card view, expanded view (assignment and offline test), quiz landing view and graded discussion full view.
The aforementioned workflow was for the assignments. Similarly, you can enable certificate for quizzes, offline tests and graded discussions.
Quiz:
Offline Test:
Graded Discussions:
As an administrator, you can set certificate template for multiple classrooms in bulk from the Manage Classroom page.
We will have a new bulk operation in the Manage Classroom view labelled Set Certificate Template, which will allow administrators to select a list of classrooms by a filter (for example, a given Department value) and run the bulk operation to set the certificate template for all these classrooms
The bulk operation process screen will allow the user to select the classroom template from a dropdown. Default will also be an option here, which would mean it will unset any chosen template for that classroom and revert to site-level defaults.
1. Under Manage Teamie section, click to expand Modules and then select Manage Modules.
2. On the Manage Modules page, you can use the filters to quickly filter the required classroom(s).
3. Select the required classroom(s) or select all the filtered classrooms at once.
4. Click the - Choose an operation - dropdown and select Set Certificate Template.
5. Click the Certificate Template dropdown and select the required certificate template. All the classroom completion certificate templates available at the site level will be shown in the dropdown including the default certificate template.
The certificate will be set only for the classroom in which the certificates are already enabled. This bulk update does not enable certificate for these modules if not already enabled.
6. Click Next.
7. Then click Confirm.
8. The selected certificate template will be set for the required classrooms.
You can manage the certificates downloaded by learners (both classroom/module and material completion certificates) by exporting the admin report to track all the certificates generated and downloaded on your Teamie site along with their unique certificate numbers. This export can be done in both CSV or XLS format. You can also filter the certificate downloaded by learners based on their email, name, and certificate creation date. Let's see how you can do it.
Certificate is generated when a user clicks on the Download Certificate button for the first time. Subsequent clicking of the Download Certificate button will download the same certificate that has been generated earlier. Please contact us in case a certificate has to be generated again for any user.
1. Click the Dash sidebar and then click Certificates under the Manage Teamie heading. Then select Manage Certificates from the drop down list.
2. The Certificates page opens. This page has the report for all the classroom and material completion certificates downloaded by users on your Teamie site. The certificate name will be in the 'Certificate of completion: <Classroom Name> - Name of User' format. For example, 'Certificate of Completion: Math 101 - Jessica Karl'. You can filter the certificates based on the email, name and certificate creation date by selecting the required filters and clicking Apply.
3. In the following example, we are filtering the certificates by a Certificate Owner Name.
4. The list of all the classroom and material certificates for the user with that email id will be shown. Click Download to download and view the required certificate (in PDF format). For example, the following case, we are downloading a certificate achieved for a lesson completion by the user named Jessica Karl.
5. You can also export the certificate report (filtered or unfiltered) from this page in both CSV and XLS format by clicking the corresponding buttons present at the bottom of the page.
6. The report will be exported shortly in the selected format. Here, we have downloaded the report for Jessica Karl in the XLS format.
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