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Common Assessments

What is a Common Assessment Bank?

A Common Assessment Bank is a special type of classroom in which users (typically teachers or heads of department) can create "common" assessments and push to several classes of a cohort (i.e. classes that have the same meta-field values for grade, subject and campus). The purpose of the Common Assessment Banks is to push common assessments, hence, these Banks do not have other features such as Posts, or Lessons."

Roles & Permissions

A Common Assessment Bank member can push materials to other classrooms of the same cohort, but cannot delete a material from the Common Assessment Bank. Users with 'Common Assessment Bank administrator' role can delete a material from their Common Assessment Bank(s).

All the users added to a Common Assessment Bank should have the same cohort access. Same Cohort access means the users will share the same set of meta fields with the Common Assessment Bank - Grade, Subject and Campus. For instance, a user with cohort access for grade 'G8', subject 'Mathematics' and campus 'Beijing' should be added to a Common Assessment Bank with the same cohort.

The group type for a Common Assessment Bank is 'common', unlike a classroom whose group type is 'classroom'.

Common assessment bank members can only add assessments (assignments, quizzes and offline tests) in the Common Assessment Bank. No posts or lessons can be created in a Common Assessment Bank and no learners will be part of a Common Assessment Bank. These assignments can then be pushed to classrooms of same cohorts as that of the Common Assessment Bank and are known as 'common assessments'.

Common Assessment Bank Setup

Adding a Common Assessment Bank

1. As an administrator, click the sidebar and then click Classrooms & Social Groups.

2. Then click Add a Classroom/Social Group.

3. Add the required Group Unique Code, Title and Description (optional) for the Common Assessment Bank.

4. Select Common from the Group Type dropdown.

5. Select the required Campus, grade and subject from respective drop-downs. Then, click Save to create the Common Assessment Bank.

6. The Common Assessment Bank will be created. You will notice that no tabs (Posts, Dashboard, Gradebook) are present. This is because only assessments can be created in a Common Assessment Bank unlike a regular classroom on Teamie.

You can also add Common Assessment Banks in bulk by using the bulk import sheet similar to how you do with the classroom. The key difference will selecting the Group Type as 'common'. Read here to know more on 'Import Classrooms by using the bulk import process'.

Adding users to a Common Assessment Bank

1. As an administrator, you can add users to a Common Assessment Bank from the 'Manage People' page of the Common Assessment Bank. Under Manage Teamie, Click Classrooms & Social Groups.

2. Click Manage Classrooms & Social Groups.

3. You can quickly filter all the Common Assessment Banks by selecting Common from the Classroom/Social Group Type menu.

4. Then, click Search to view all the Common Assessment Banks on the site.

You can also use other filters on the Manage Classrooms & Groups, in combination, to further narrow down the search results of the Common Assessment Bank.

5. Click Manage for the required Common Assessment Bank in which you wish to add users. You will be then taken to the Manage People of the Common Assessment Bank.

6. On the Manage People of the Common Assessment Bank, click +Add People.

7. Click the --Select a role -- menu and select Common Assessment Bank Member to add a user as Common Assessment Bank member. Similarly, you can add a Common Assessment Bank administrator.

A Common Assessment Bank member can push materials to other classrooms of the same cohort, but cannot delete a material from the Common Assessment Bank. Users with 'Common Assessment Bank administrator' role can delete a material from their Common Assessment Bank(s).

8. Type out the user's name in the People text box. Select the user from the list of suggestions that appear. Repeat this step to add more users.

You can also add users by entering your site's primary identifier (username/email).

Identifiers (username or email address) can be separated by commas or by a newline, which means that you can copy data directly from an excel into the Add people box. This way you can save a lot of time by adding multiple username/emails in a single go.

9. Click Add people to add the selected user(s).

10. A confirmation message is displayed after the process competes to indicate that the user(s) have been added to the Common Assessment Bank with the selected role.

Accessing a Common Assessment Bank

You need to be added as a Common Assessment Bank member / Common Assessment Bank administrator in a Common Assessment Bank to access them.

1. From the sidebar, click Common Assessments Bank.

2. You will be able to view all the Common Assessment Bank(s) in which you are added as a Common Assessment Bank member / Common Assessment Bank administrator. Click on the required Common Assessment Bank to access it.

3. All the assessments created in a Common Assessment Bank will be visible to you.

What is a common assessment?

A common assessment is a type of assessment that is created in a Common Assessment Bank and then pushed to classrooms of same cohorts (same grade level, subject and campus) as that of the Common Assessment Bank. Once an assessment is pushed, a Pushed label will be present on the common assessment in the Common Assessment Bank and a Common label will be present on it in the classroom(s) in which it is pushed.

Difference between a normal assessment and a common assessment

There are some key differences in the settings of a normal Teamie assessment and a common assessment pushed in a classroom:

1. Unlike normal assessment, you cannot edit the description or upload/delete any attachment in a common assessment.

2. You cannot change any Grading and Rubrics settings.

3. You cannot edit any Submission settings except Allow group submission.

4. You cannot share a common assessment to any other classroom or with the assessment bank. You can only share it with the teams (if any) and/or specific learners in that classroom

5. You cannot make a copy of a common assessment.

6. As a teacher you cannot delete a common assessment pushed to your classroom, until you also have the 'Common Assessment Bank administrator' role in the Common Assessment Bank from which the assessment is pushed. Whereas, you can delete a normal assignment from your classroom just with a teacher tole.

Adding a common assessment

1. As a Common Assessment Bank member, access the required Common Assessment Bank.

2. In the Common Assessment Bank, you can add assessments similar to how you add assessments in a classroom. Hover over the required position where you wish to add an assessment and click +Add.

3. You will only have the option to add assessments, unlike the classrooms where you can add lessons as well, along with importing lessons and assessments. Click the required assessment to create; in this case we are creating a common assignment by clicking Create Assignment.

4. Name the assignment as per your requirement and then click Create Assignment. The assignment will be created.

5. Add the required description and attachments, if required.

6. Change the assignment settings as per your requirement.

There will be no publishing option, available and due date for a common assignment in a Common Assessment Bank. Also, no sharing settings will be present and you can only push the assessment to other classrooms of the same cohort as that of the Common Assessment Bank.

Pushing a common assessment from a Common Assessment Bank to a classroom

1. Access a Common Assessment Bank.

2. Click the required assessment.

3. Click Push to classrooms setting.

4. Click Push to classrooms.

5. You can pick the classrooms by selecting the cohort (campus, grade and subject). Classrooms of the selected cohort will be populated.

By default, classrooms of the cohort (campus, grade and subject) same as that of the current Common Assessment Banks will be populated.

6. Tick the required classroom(s) in which you wish to push the assessment.

You can also select all the classrooms by selecting the 'All' checkbox.

7. Click Yes, proceed to confirm.

8. The assignment will be pushed to the selected classroom(s) in some time. The time may vary based on the number of classrooms selected.

9. The pushed assessment will have a 'common' label in both the Common Assessment Bank from which it is pushed and the classrooms to which it is pushed.

Publishing a common assessment

Once pushed, common Assessments will be in "Draft" mode by default in the classroom. Teachers are expected to set the due date and allow late submission (if needed), and then Publish the assessment to make it available to the learners of that classroom.

You can also share the assessment (assignment and quiz) with teams and specific learners, if required.

Deleting an assessment in a Common Assessment Bank

1. As a Common Assessment Bank member, you will not have the option to delete any assessment created in a Common Assessment Bank.

2. As a Common Assessment Bank administrator, you will have the option to delete any assessment created in a Common Assessment Bank. Although, you will not be able to delete a common assessment if learner(s) have started making an attempt or have made an attempt to that common assessment.

3. If any assessment in a Common Assessment Bank that has been pushed to any classroom (i. e, common assessment), then deleting that common assessment will delete the common assessment from all the classroom(s) it is pushed to.

As a teacher you can only delete a common assessment pushed to your classroom if you also have the 'Common Assessment Bank administrator' role in the Common Assessment Bank from which the assessment is pushed. In this case, the pushed assessment will only get deleted from that classroom and not from the Common Assessment Bank or any other classroom that it is pushed to.

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