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Accessing Administrator Reports

All reports available on the site can be managed by an administrator. These reports are downloadable in Excel format and can be used to figure out how many and how often users are using the  platform. Click the links below to learn how to download and interpret the reports:

Note: You may or may not see the customized reports based on your site configuration.

Accessing Not Logged In Users Report

By default, this report shows the number of users who have not logged in to site till date.

1. Click the sliding menu and then click Reports.

2. The Reports section shows all the available reports on site. Click Not Logged In User report.

3. This report shows the list of all the users who have not logged in till date.

By default, the "Site Status" value is set to "Active" and "Last Access" is set to "Never". This means, you will always see the list of users whose is currently active on site but never logged in to Teamie .

5. In case, if you wish to see the list of users who have logged in to Teamie before a given date, then you may select the Before filter from the Last Access drop down, select a date of your choice from date picker and then click Apply button.

6. Similarly, if you wish to see the list of users who have logged in to Teamie after a given date, then you may select the After filter from the Last Access drop down, select a date of your choice from date picker and then click Apply button.

7. In case, you want to see how many learners have not logged in to Teamie till date, then you may select a role from the Site Role column and then click Apply button. Once the filter is applied successfully, you will see the list of users with site level role Learner who have not logged in to Teamie till date.

8. If required, you can perform any of the following bulk operations on users' accounts:

  • Block User(s) - to block the users account at site level in case they are no longer associated with your institution.
  • Notify user of account - to notify users about creation of their accounts. An email will be sent to them stating that their account has been created on Teamie.
  • Unblock User(s) - to unblock the blocked user accounts, if needed.
  • Set Expiry Date - to set the expiration date for a user account after which the user account will be blocked.

9. You can export this report into an excel format. Export to excel (XLS) option is available at the bottom left corner of this report. Scroll down the page and click the XLS icon to export/download the Not Logged In Users report in excel format.

10. The export process starts. Please ensure you do not close the browser window/tab at this stage, since it will abort the export process.

11. Once the process is completed (100%), the excel report containing the users list will be downloaded on your system. Click to open the downloaded excel report.

12. You will see the list of all users in the downloaded excel who have not logged in to Teamie till date.

Accessing Parent Child Relationships Report

1. Click the sliding menu and then click Reports.

2. Click Parent Child Relationships report.

3. This report displays the list of all parents and the child associated with their account.

4. If you wish to see the list of children associated with a parent account, then enter the parent's email in the Parent mail field and click Apply. Once the search is completed, you will see the list of children associated with that parent account along with their relationship type (Mother, Father, Guardian, or Other).

5. Similarly, you can enter the child's email in Child mail field to see the list of parent associated with the child's account.

6. You can also use the available filters to generate the "Parent - Child Relationships" report as per your requirement.

7. You can export this report into an excel format. Export to excel (XLS) option is available at the bottom left corner of this report. Scroll down the page and click the XLS icon to export/download the report in excel format.

8. The export process starts. Please ensure you do not close the browser window/tab at this stage, since it will abort the export process.

9. Once the process is completed (100%), the excel report containing the users list will be downloaded on your system. Click to open the downloaded excel report.

10. You will see the list of all parents and the child associated with their account.

Accessing User Statistics Report

Click here to know more about User Statistics Report.

Accessing Module Statistics Report

Click here to know more about Module/classroom Statistics Report.

Accessing User Credits Report

The User Credits Report will show only the users with certain site-level roles that have functionality of being awarded credits on completing classrooms.

1. Click the sliding menu and then click Reports.

2. Click User Credits Report.

3. This report displays the list of all active users with their "Credits Target & Credits Achieved" info. And, as an administrator, you can update the minimum "Credits Target or Training Hours" for each learner.

How does system update the Credits Achieved count for each learner? - When creating module (classroom or workspace), administrator will able to specify the "Training Hours" for the module. Training hours are updated via Module creation and Manage Modules page.

Once the learner completes all the materials in a given module, the modules will be considered as complete and system will grant the specified training hours for that module and the Credited Achieved field value for the learner will be updated accordingly. This is the value that is displayed as Training Hours in the report.

If you wish to see the list of Blocked users with their Credits Target and Achieved Target then select Blocked from the User Site Status drop down and click Apply.

4. By default, this report displays all users along with their achieved credits based on "Updated timestamp", in the descending order. For example, if a learner has completed a module and achieved the credits most recently, then that learner will appear at the top in this report.

5. To sort this report in ascending order, click the Credits Achieved column once and the report will be sorted in ascending order.

6. Click the Credits Achieved column again to sort the report back in descending order.

7. You can also use the meta fields to filter and generate the report.

For example, to find out the list of all users whose Department is HR, select HR from Department drop down and Apply filter.

8. Similarly, you can other filters like User Mail, User Department or any other custom meta field.

9. You can filter the table to display all the users who have achieved training credits on a specific date. The rows that do not match the specified criteria will be temporarily hidden.

10. Click the Updated column and select a filter from the drop down. For example, to filter by a date range, select Is Between and select the dates from the date picker with which you wish to filter data and then click Apply.  The filter will be applied immediately and you will see the list of learners based on the selected date range.

11. You can export this report into an excel format. Export to excel (XLS) option is available at the bottom left corner of this report. Scroll down the page and click the XLS icon to export/download the report in excel format.

13.  The export process starts. Please ensure you do not close the browser window/tab at this stage, since it will abort the export process. Once the process is completed (100%), the excel report containing the users list will be downloaded on your system. Click to open the downloaded excel report.

14. You will see the list of all the active users with their "Credits Target & Credits Achieved" info in the excel sheet.

Accessing User Module Credits Completion Report

The User Module Credits Completion Report will show only the users, with certain site-level roles, that have functionality of being awarded credits on completing classrooms.

Module Completion Criteria:

Administrator or Instructor can set the criteria for module completion. In Teamie, administrator/instructor can set one the following completion criteria:

  • Complete All Materials -  The module is marked as Completed if learners read all lessons/takes all assessments.
  • Minimum Final Score  - The module is marked as Completed only if the specific criteria is met. For example, if minimum Final Score setting is set as 80% then the learners overall score should be 80% or above so that the module can be marked as completed.
  • Minimum Score in Each Assessment - The module is marked as Completed only if learners score the minimum score of certain percentage or above in each assessment.

 

Completion Statuses:

  • Not Started - Learner has enrolled himself into the available modules but have not yet start reading any lessons/taking assessments.
  • In Progress - Learner has started reading the lessons/taking assessments but have not completed any of them.
  • Completed - Learner has completed all the materials as per the completion criteria.
  • Not Successfully Completed - Learner has completed all the materials but have not met the completion Criteria. For example,  the completion rule is set to obtain a minimum score of certain percentage in each assessment and learner's achieved score is less than the required score.

 Read this to know more.

Module is a white-label term which might differ from one site to another. So, the Module can be renamed as one of the following term (or any other term) based on your requirement:

  • Classroom
  • Course
  • Group
  • Workspace

1. Click the sliding menu and then click Reports.

2. Click User Module Credits Completion Report.

3. The "User Module Credits Completion" report shows the Group Completion Status along with the Credits (credits are the training hours which are awarded for learner once they complete a module successfully) of all learners across all their modules (or courses or classrooms).

4. To see the "Completion Status" of an individual learner across all of his/her modules without having to access each of the module the user is part of, enter the user's full name or email id in the Username / Email fields and click Apply. Once the filter is applied, you will see the current completion status of that user across all his/her modules. For the modules that the user has completed, you will be able to the see the date and time at which the module was completed by the user.

5. You may also use the user level custom meta fields to filter and generate the report as per your requirement. For example, in the following screenshot, we are filtering the report of users whose Department is "HR" and see their Completion Status across all the modules that they are part of.

6. Similarly, if you want to see the "Completion Status" of all learners from a specific module, then enter the "Module Title or Module Unique Code" in the Module Title / Module Unique Code and click Apply and you will see the current "Completion Status" of all learners who are part of that module.

7. Select “Not Started” status from the Group (or Module) Completion Status drop down filter and click Apply to filter all users whose “Completion Status” is Not Started across all the modules that they are part of. If there are no learners with “Not Started“ status then the search will return no (or zero) results.

When a learner is part of a module but have not yet started reading any lesson/taking assessment then the "Module Completion Status" will be reported as “Not Started”.

8. Similarly, select “In Progress” status from the Group (or Module) Completion Status drop down filter and click Apply to find out all users whose “Completion Status” is In Progress across all modules that they are part of. If there are no learners with “In Progress“ status then the search will return no (or zero) results.

When a learner is part of a module and have started reading lessons/taking assessments but have not completed all materials then the "Module Completion Status" will be reported as “In Progress”.

9. Select “Completed” status from the Group (or Module) Completion Status drop down filter and click Apply to find out all users whose “Completion Status” is Completed across all modules that they are part of. If there are no learners with “Completed“ status then the search will return no (or zero) results.

When a learner is part of a module and have completed all materials then the "Module Completion Status" will be reported as “Completed”.

10. Select “Not Successfully Completed” status from the Group (or Module) Completion Status drop down filter and click Apply to find out all users whose “Completion Status” is Not Successfully Completed across all modules that they are part of. If there are no learners with “Not Successfully Completed“ status then the search will return no (or zero) results.

'Not Successfully Completed' status means that learner(s) might have completed all the materials but have not met the completion Criteria. For example,  the completion rule is set to obtain a minimum score of certain percentage in each assessment and learner's achieved score is less than the required score. In such cases, the Completion Status will be reported as "Not Successfully Completed" instead of Completed.

11. You can export this report into an excel format. Export to excel (XLS) option is available at the bottom left corner of this report. Scroll down the page and click the XLS icon to export/download the report in excel format.

12. The export process starts. Please ensure you do not close the browser window/tab at this stage, since it will abort the export process.

13. Once the process is completed (100%), the excel report containing the users list will be downloaded on your system. Click to open the downloaded excel report.

14. You will see the current Completion Status along with the Credits for all learners across all his/her modules.

Accessing User Module Membership Report

1. Click the sliding menu and then click Reports.

2. Click User Module Membership report.

Module is a white-label term which might differ from one site to another. So, the Module can be renamed as one of the following term (or any other term) based on your requirement:

  • Classroom
  • Course
  • Group
  • Workspace

3. By default, this report shows all the users who are active at site and module level.

4. In case you wish to extract the list of users who are "Active" at site level, but have been blocked in certain modules, then apply the filters as shown in the following screenshot and export the report in an excel format.

If a user has been blocked in multiple modules, then you will see the multiple rows in this report which will display the current status of that user in each module.

5. If you want to find the list of modules the user is part of, then enter the user's email in User Mail field and click Apply. You will see the list of modules the user is part of.

6. Similarly, you can enter the Module Title in Module Title field to find out the list of users who are part of that module.

7. You can also use the module level meta fields to filter and generate the report.

8. Use the available filters to generate the "User Module Membership" report as per your requirement.

9. You can export this report into an excel format. Export to excel (XLS) option is available at the bottom left corner of this report. Scroll down the page and click the XLS icon to export/download the report in excel format.

10. The export process starts. Please ensure you do not close the browser window/tab at this stage, since it will abort the export process.

11. Once the process is completed (100%), the excel report containing the users list will be downloaded on your system. Click to open the downloaded excel report.

12. The "User Module Relationship" report will be generated based on the applied filters.

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