All reports available on the site can be managed by an administrator. These reports are downloadable in Excel format and can be used to figure out how many and how often users are using the platform.
Note: You may or may not see the customized reports based on your site configuration.
This article will guide you on:
By default, this report shows the number of users who have not logged in to site till date.
1. Click the sliding menu and then click Reports.
2. The Reports section shows all the available reports on site. Click Not Logged In User report.
3. This report shows the list of all the users who have not logged in till date.
By default, the "Site Status" value is set to "Active" and "Last Access" is set to "Never". This means, you will always see the list of users whose is currently active on site but never logged in to Teamie .
5. In case, if you wish to see the list of users who have logged in to Teamie before a given date, then you may select the Before filter from the Last Access drop down, select a date of your choice from date picker and then click Apply button.
6. Similarly, if you wish to see the list of users who have logged in to Teamie after a given date, then you may select the After filter from the Last Access drop down, select a date of your choice from date picker and then click Apply button.
7. In case, you want to see how many learners have not logged in to Teamie till date, then you may select a role from the Site Role column and then click Apply button. Once the filter is applied successfully, you will see the list of users with site level role Learner who have not logged in to Teamie till date.
8. If required, you can perform any of the following bulk operations on users' accounts:
- Block User(s) - to block the users account at site level in case they are no longer associated with your institution.
- Notify user of account - to notify users about creation of their accounts. An email will be sent to them stating that their account has been created on Teamie.
- Unblock User(s) - to unblock the blocked user accounts, if needed.
- Set Expiry Date - to set the expiration date for a user account after which the user account will be blocked.
9. You can export this report into an excel format. Export to excel (XLS) option is available at the bottom left corner of this report. Scroll down the page and click the XLS icon to export/download the Not Logged In Users report in excel format.
10. The export process starts. Please ensure you do not close the browser window/tab at this stage, since it will abort the export process.
11. Once the process is completed (100%), the excel report containing the users list will be downloaded on your system. Click to open the downloaded excel report.
12. You will see the list of all users in the downloaded excel who have not logged in to Teamie till date.
1. Click the sliding menu and then click Reports.
2. Click Parent Child Relationships report.
3. This report displays the list of all parents and the child associated with their account.
4. If you wish to see the list of children associated with a parent account, then enter the parent's email in the Parent mail field and click Apply. Once the search is completed, you will see the list of children associated with that parent account along with their relationship type (Mother, Father, Guardian, or Other).
5. Similarly, you can enter the child's email in Child mail field to see the list of parent associated with the child's account.
6. You can also use the available filters to generate the "Parent - Child Relationships" report as per your requirement.
7. You can export this report into an excel format. Export to excel (XLS) option is available at the bottom left corner of this report. Scroll down the page and click the XLS icon to export/download the report in excel format.
8. The export process starts. Please ensure you do not close the browser window/tab at this stage, since it will abort the export process.
9. Once the process is completed (100%), the excel report containing the users list will be downloaded on your system. Click to open the downloaded excel report.
10. You will see the list of all parents and the child associated with their account.
Click here to know more about User Statistics Report.
Click here to know more about Module/classroom Statistics Report.
The User Credits Report will show only the users with certain site-level roles that have functionality of being awarded credits on completing classrooms.
1. Click the sliding menu and then click Reports.
2. Click User Credits Report.
3. This report displays the list of all active users with their "Credits Target & Credits Achieved" info. And, as an administrator, you can update the minimum "Credits Target or Training Hours" for each learner.
How does system update the Credits Achieved count for each learner? - When creating module (classroom or workspace), administrator will able to specify the "Training Hours" for the module. Training hours are updated via Module creation and Manage Modules page.
Once the learner completes all the materials in a given module, the modules will be considered as complete and system will grant the specified training hours for that module and the Credited Achieved field value for the learner will be updated accordingly. This is the value that is displayed as Training Hours in the report.
If you wish to see the list of Blocked users with their Credits Target and Achieved Target then select Blocked from the User Site Status drop down and click Apply.
4. By default, this report displays all users along with their achieved credits based on "Updated timestamp", in the descending order. For example, if a learner has completed a module and achieved the credits most recently, then that learner will appear at the top in this report.
5. To sort this report in ascending order, click the Credits Achieved column once and the report will be sorted in ascending order.
6. Click the Credits Achieved column again to sort the report back in descending order.
7. You can also use the meta fields to filter and generate the report.
For example, to find out the list of all users whose Department is HR, select HR from Department drop down and Apply filter.
8. Similarly, you can other filters like User Mail, User Department or any other custom meta field.
9. You can filter the table to display all the users who have achieved training credits on a specific date. The rows that do not match the specified criteria will be temporarily hidden.
10. Click the Updated column and select a filter from the drop down. For example, to filter by a date range, select Is Between and select the dates from the date picker with which you wish to filter data and then click Apply. The filter will be applied immediately and you will see the list of learners based on the selected date range.
11. You can export this report into an excel format. Export to excel (XLS) option is available at the bottom left corner of this report. Scroll down the page and click the XLS icon to export/download the report in excel format.
13. The export process starts. Please ensure you do not close the browser window/tab at this stage, since it will abort the export process. Once the process is completed (100%), the excel report containing the users list will be downloaded on your system. Click to open the downloaded excel report.
14. You will see the list of all the active users with their "Credits Target & Credits Achieved" info in the excel sheet.
The User Module Credits Completion Report will show only the users, with certain site-level roles, that have functionality of being awarded credits on completing classrooms.
Module Completion Criteria:
Administrator or Instructor can set the criteria for module completion. In Teamie, administrator/instructor can set one the following completion criteria:
- Complete All Materials - The module is marked as Completed if learners read all lessons/takes all assessments.
- Minimum Final Score - The module is marked as Completed only if the specific criteria is met. For example, if minimum Final Score setting is set as 80% then the learners overall score should be 80% or above so that the module can be marked as completed.
- Minimum Score in Each Assessment - The module is marked as Completed only if learners score the minimum score of certain percentage or above in each assessment.
Completion Statuses:
- Not Started - Learner has enrolled himself into the available modules but have not yet start reading any lessons/taking assessments.
- In Progress - Learner has started reading the lessons/taking assessments but have not completed any of them.
- Completed - Learner has completed all the materials as per the completion criteria.
- Not Successfully Completed - Learner has completed all the materials but have not met the completion Criteria. For example, the completion rule is set to obtain a minimum score of certain percentage in each assessment and learner's achieved score is less than the required score.
Read this to know more.
Module is a white-label term which might differ from one site to another. So, the Module can be renamed as one of the following term (or any other term) based on your requirement:
- Classroom
- Course
- Group
- Workspace
1. Click the sliding menu and then click Reports.
2. Click User Module Credits Completion Report.
3. The "User Module Credits Completion" report shows the Group Completion Status along with the Credits (credits are the training hours which are awarded for learner once they complete a module successfully) of all learners across all their modules (or courses or classrooms).
4. To see the "Completion Status" of an individual learner across all of his/her modules without having to access each of the module the user is part of, enter the user's full name or email id in the Username / Email fields and click Apply. Once the filter is applied, you will see the current completion status of that user across all his/her modules. For the modules that the user has completed, you will be able to the see the date and time at which the module was completed by the user.
5. You may also use the user level custom meta fields to filter and generate the report as per your requirement. For example, in the following screenshot, we are filtering the report of users whose Department is "HR" and see their Completion Status across all the modules that they are part of.
6. Similarly, if you want to see the "Completion Status" of all learners from a specific module, then enter the "Module Title or Module Unique Code" in the Module Title / Module Unique Code and click Apply and you will see the current "Completion Status" of all learners who are part of that module.
7. Select “Not Started” status from the Group (or Module) Completion Status drop down filter and click Apply to filter all users whose “Completion Status” is Not Started across all the modules that they are part of. If there are no learners with “Not Started“ status then the search will return no (or zero) results.
When a learner is part of a module but have not yet started reading any lesson/taking assessment then the "Module Completion Status" will be reported as “Not Started”.
8. Similarly, select “In Progress” status from the Group (or Module) Completion Status drop down filter and click Apply to find out all users whose “Completion Status” is In Progress across all modules that they are part of. If there are no learners with “In Progress“ status then the search will return no (or zero) results.
When a learner is part of a module and have started reading lessons/taking assessments but have not completed all materials then the "Module Completion Status" will be reported as “In Progress”.
9. Select “Not Successfully Completed” status from the Group (or Module) Completion Status drop down filter and click Apply to find out all users whose “Completion Status” is Not Successfully Completed across all modules that they are part of. If there are no learners with “Not Successfully Completed“ status then the search will return no (or zero) results.
'Not Successfully Completed' status means that learner(s) might have completed all the materials but have not met the completion Criteria. For example, the completion rule is set to obtain a minimum score of certain percentage in each assessment and learner's achieved score is less than the required score. In such cases, the Completion Status will be reported as "Not Successfully Completed" instead of Completed.
10. Select “Completed” status from the Group (or Module) Completion Status drop down filter and click Apply to find out all users whose “Completion Status” is Completed across all modules that they are part of. If there are no learners with “Completed“ status then the search will return no (or zero) results.
When a learner is part of a module and have completed all materials then the "Module Completion Status" will be reported as “Completed”.
We also have a Group Completion Date filter. This filter works in combination with the Group Completion Status (Completed) and will allow you to narrow down and filter the results of users who have completed the assigned groups between a particular interval of time.
11. You can export this report into an excel format. Export to excel (XLS) option is available at the bottom left corner of this report. Scroll down the page and click the XLS icon to export/download the report in excel format. If any filters are applied, then only the results of those filters will be downloaded in the excel sheet.
12. The export process starts. Please ensure you do not close the browser window/tab at this stage, since it will abort the export process. Once the process is completed (100%), the excel report containing the users list will be downloaded on your system. Click to open the downloaded excel report.
14. You will see the current Completion Status along with the Credits for all learners across all his/her modules.
1. Click the sliding menu and then click Reports.
2. Click User Module Membership report.
Module is a white-label term which might differ from one site to another. So, the Module can be renamed as one of the following term (or any other term) based on your requirement:
- Classroom
- Course
- Group
- Workspace
3. By default, this report shows all the users who are active at site and module level.
4. In case you wish to extract the list of users who are "Active" at site level, but have been blocked in certain modules, then apply the filters as shown in the following screenshot and export the report in an excel format.
If a user has been blocked in multiple modules, then you will see the multiple rows in this report which will display the current status of that user in each module.
5. If you want to find the list of modules the user is part of, then enter the user's email in User Mail field and click Apply. You will see the list of modules the user is part of.
6. Similarly, you can enter the Module Title in Module Title field to find out the list of users who are part of that module.
7. You can also use the module level meta fields to filter and generate the report.
8. Use the available filters to generate the "User Module Membership" report as per your requirement.
9. You can export this report into an excel format. Export to excel (XLS) option is available at the bottom left corner of this report. Scroll down the page and click the XLS icon to export/download the report in excel format.
10. The export process starts. Please ensure you do not close the browser window/tab at this stage, since it will abort the export process.
11. Once the process is completed (100%), the excel report containing the users list will be downloaded on your system. Click to open the downloaded excel report.
12. The "User Module Relationship" report will be generated based on the applied filters.
1. Click the sliding menu and then click Reports.
2. Click Global Lesson Usage Report.
3. The Global Lesson Usage Report page opens. This page will show the site level report for all the lessons (number of learners who have accessed the lessons and completed them etc). Following columns will be present in the report:
- Title
- Number of learners that have accessed the lessons
- Number of users that have completely read the lessons
- List of classroom(s) the lesson is shared with
- URLs of the lessons in all the classrooms it is shared with (Available in the exported report only - see step 6 of this article)
- Name of the lesson author
4. The following filters will also be present on the Global Lesson Usage Report page to help you quickly filter the required details:
- Lesson status (Published / Archived / Any, set to 'Published' by default)
- Lesson title
5. You can quickly sort the global lesson usage report for lessons by the number of learners who have accessed the lessons and the number of learners who have completed the lessons. If required, you can also filter the report by lesson title.
You can sort the report by the users accessed, in descending order to see the most popular lessons first.
6. You can export the report by clicking the CSV button at the bottom left of the page. The report will be exported in the CSV format.
The Global Lesson Learner Progress can be accessed from the 'Global Lesson Usage Report' page and allows administrators to view the student level breakdown of the lesson progress at the site level. This view shows all the learner+lesson combinations, for all lessons and learners on the site. This report shows only the combinations where learners have started reading the lesson.
2. Click on the here link.
3. The Global Lesson Learner Progress page opens. This page shows all the learner+lesson combinations, for all lessons and learners on the site. Following columns will be present in the report:
- Learner Name
- Lesson Title
- Learner Progress (This will be one of the statuses - In Progress, Completed, Not Successfully Completed)
- First Accessed
- Last Accessed
- Completed On (This will be blank for learners who have not yet completed the lesson)
4. The following filters will also be present on the Global Lesson Learner Progress page to help you quickly filter the required details:
- Lesson Status (Published / Archived / Any, set to 'Published' by default)
- Lesson Title
- Learner Progress (In Progress, Completed, Not Successfully Completed)
5. By default, the report is sorted by the learners' last accessed, in descending order to show the most recently accessed lesson first which you can sort in ascending order as per your requirement. You can also sort other columns as well as per your requirements.
6. You can export the report by clicking the CSV button at the bottom left of the page. The report will be exported in the CSV format.
Badges were introduced for achieving a higher level of engagement & stimulating collaboration within teams and also motivating individuals to achieve more on the platform. Badges are awarded to both learners and instructors for the activities performed by them on the platform over time. These badges have different levels of achievements for which users need to achieve a predefined count of an activity in order to move to a higher badge level.
As an administrator, you can view the badges awarded to users at the site-level.
1. Click the sliding menu and then click Reports.
2. Click User Badges.
3. The User Badges page opens. The report includes detailed information of user badges along with the following:
- User Name
- User Identifier (email/username)
- User Site Status (Active/Blocked)
- User Site Role (comma-separated)
- Dynamic User Meta fields
- Badge Name
- Badge Level
- Badge Awarded Date
- Badge Description
- Badge Target
4. A nifty set of filters are available on the User Badges page to quickly filter the required users and view their badges. Use the user related filters to filter users to view their badges.
5. You can also filter users based on their batch name, level and the date on which the batch was awarded to them.
6. Click the required Batch Name and then click Apply. All the users with the selected badge name will be filtered.
7. Click the required Badge Level and then click Apply. All the users with the selected badge level will be filtered.
8. You can also filter using any of the given filters in combination with each other.
9. Similarly, you can filter the users based on the time and date at which they were awarded a badge.
10. The filtered (or default results) can be easily exported in the form of an excel sheet (CSV format) to evaluate offline by clicking the XLS button at the bottom of the page.
The global attendance report will show all attendance that has been marked across all classrooms' events.
1. Click the sliding menu and then click Reports.
2. Click Global Attendance Report.
3. The Global Attendance Report page opens. This page will show all the attendance that has been marked across all classrooms' events. Following columns will be present in the report:
- User name
- Classroom name
- Event name
- Event time (start and end date/time)
- Event total duration (if duration is not disabled)
- Attendance status
- Attendance duration (if duration is not disabled)
- Marked by (user, mainly instructors, who have marked the attendance for the event)
- Marked date (date on which the attendance was marked)
4. The following filters will also be present on the Global Attendance Report page to help you quickly filter the required details:
- User Site Status (by default set to 'Active')
- Classroom Status (by default set to 'Active')
- Event title
- Event start time (Start date & End date)
- Attendance status
In case any additional classroom meta fields are configured for the site, they will also be shown in the columns and the filters. For example, in the following case 'Classroom Enrol Type' is the additional configured meta field.
You can quickly sort the calendar events by their marked dates chronologically or in reverse chronological order. Similarly, you can sort other columns as well as per your requirement.
5. You can also filter the events based on their attendance status that are configured for your Teamie site.
6. You can export the list of all the events or the filtered events by clicking the CSV button at the bottom left of the page. The attendance report will be exported in the CSV format.
Classroom (or Module) completion report shows you learners' progress on the materials and homework (task) posts at a glance. Using this view, the final Completion Status of a classroom will be defined based on a rule that instructors can set for each classroom. It is also an efficient and time-saving way of seeing the progress of all the learners with respect to the participated posts, lessons read, assessments submitted, comments/replies created, and time spent in a particular classroom.
Please click this link to know more about the classroom/module completion feature.
1. Click the sliding menu and then click Reports.
2. Click User Classroom (or Module) Completion Report.
3. The User Classroom Completion report page opens. Using this report, the final Completion Status of a classroom will be defined based on a rule that instructors can set for each classroom. It is also an efficient and time-saving way of seeing the progress of all the learners with respect to the participated posts, lessons read, assessments submitted, comments/replies created, and time spent in a particular classroom.
4. The following filters will also be present on the User Classroom Completion Report page to help you quickly filter the required details:
- User Full Name
- User Mail
- User Expiry Date (If this feature is enabled on your site)
- User Site Status (by default set to 'Active')
- Classroom Title
- Classroom Unique Code
- Classroom Status (by default set to 'Published')
- Group (or module/Classroom) Completion Status
- Group (or module/Classroom) Completion Date
In case any additional classroom meta fields are configured for the site, they will also be shown in the columns and the filters.
5. You can also check the learners completion status from a specific classroom by filtering the report using the "Classroom Title" filter and then click Apply button.
6. You will see the learners list along with their "Group Completion Status" after the filter is applied.
7. The Learner(s) who have successfully completed a classroom (based on the completion rule set by the instructor) will also have the "Completion Date" in the Completed column along with the Group Completion Status.
8. Similarly, you can enter an individual learner's email/full name in the User Mail / User Full Name filter(s) and then click Apply button. Once the filtering process is completed, the system will show the classroom completion status of all classrooms that the learner is part of.
9. You may also find the classrooms list on the basis of Group Completion Date filter. To extract the list of classrooms along with their current completion status (Not started/ In Progress / Completed/Not Successfully Completed) for a given period, select the "Start and End dates" from the date picker and then click Apply button.
10. You can export this report into an excel format by clicking the XLS button at the bottom left of the page. The report will be downloaded shortly.
Comments